Your data doesn't train Genie's AI
You keep IP ownership of your information
What is a Declaration Form?
A Declaration Form is an official document where you formally state specific facts or intentions under Belgian law. Companies and individuals use these forms to notify authorities about everything from customs declarations and tax matters to personal status changes or regulatory compliance statements.
Belgian authorities require these declarations for many important transactions. The forms create a legal record of your statements, making you accountable for their accuracy. Common examples include VAT declarations, employment status changes, or import/export documentation. Making false declarations can lead to penalties under Belgian federal regulations, so it's crucial to complete them accurately.
When should you use a Declaration Form?
Use a Declaration Form when you need to officially document important facts or changes for Belgian authorities. Common triggers include starting a business, changing your tax status, importing goods, or updating employment records. These forms become essential during key business moments like company restructuring, opening new locations, or handling cross-border transactions.
Filing Declaration Forms helps protect your interests by creating clear legal records. They're particularly important when dealing with Belgian customs, tax authorities, or social security offices. Many business activities require these forms before you can proceed - from VAT registration to workforce changes. Submit them early to avoid delays in government approvals or potential compliance issues.
What are the different types of Declaration Form?
- Customs Declaration Form: Required for importing or clearing goods through Belgian customs, detailing product information and value
- Conflict Of Interest Declaration Form: Used by employees and board members to disclose potential business conflicts
- Statutory Declaration Form: Legal statements made under oath for official proceedings or regulatory compliance
- Export Declaration Form: Documents goods leaving Belgium, including destination and classification details
- Small Estate Declaration: Simplifies inheritance procedures for modest estates under Belgian succession law
Who should typically use a Declaration Form?
- Business Owners & Entrepreneurs: Must submit Declaration Forms when starting companies, changing business structures, or handling international trade
- Corporate Legal Teams: Draft and review forms to ensure compliance with Belgian regulations and protect company interests
- Government Agencies: Process and verify declarations for customs, tax administration, and social security purposes
- Tax Professionals: Help clients prepare accurate declarations for financial and regulatory reporting
- Private Citizens: Submit declarations for personal matters like inheritance, property transactions, or status changes
- Customs Brokers: Handle import/export declarations on behalf of trading companies
How do you write a Declaration Form?
- Basic Information: Gather all relevant personal or company details, including Belgian business registration numbers and tax ID codes
- Supporting Documents: Collect necessary evidence, certificates, or official records that support your declaration
- Legal Requirements: Check specific Belgian regulations for your declaration type - our platform ensures compliance with current laws
- Timeline Planning: Note submission deadlines and processing times for your specific declaration type
- Language Choice: Decide on Dutch, French, or German based on your region and authority requirements
- Verification Process: Review all information for accuracy - errors can lead to delays or penalties
What should be included in a Declaration Form?
- Declaration Statement: Clear statement of facts or intentions, with date and location of declaration
- Personal Details: Full legal name, address, and national registration number of the declarant
- Authority Reference: Citation of relevant Belgian laws or regulations under which the declaration is made
- Verification Clause: Statement confirming the truth and accuracy of all provided information
- Privacy Notice: GDPR-compliant statement about how personal data will be processed
- Signature Block: Space for handwritten signature, date, and official stamps if required
- Witness Section: When legally required, space for witness details and signatures
What's the difference between a Declaration Form and a Statement of Information Form?
A Declaration Form differs significantly from a Statement of Information Form in several key ways, though both are official documents used in Belgian business and legal contexts. Understanding these differences helps you choose the right document for your needs.
- Legal Purpose: Declaration Forms create legally binding statements under oath, while Statement of Information Forms primarily collect and organize factual data without the same sworn element
- Timing and Usage: Declarations typically respond to specific events or requirements, while Statement of Information Forms are often used for routine record-keeping or updates
- Legal Weight: Making false declarations carries serious legal penalties under Belgian law, whereas information statements generally have lower liability implications
- Format Requirements: Declaration Forms often need official certification or witnessing, while Statement Forms usually don't require these additional validation steps
Find the exact document you need
Declaration Of Representative
A Belgian law-compliant document that formally establishes and confirms the appointment of a representative to act on behalf of an individual or entity.
Declaration Of Interest
A Belgian law-compliant document for declaring potential conflicts of interest and financial stakes, ensuring transparency and regulatory compliance.
Declaration Form For Scholarship
A Belgian-compliant declaration form for scholarship applications, incorporating required personal, academic, and financial information under Belgian education law.
Bank Declaration Letter
A formal declaration issued by a Belgian bank confirming client banking information, governed by Belgian banking laws and EU regulations.
Living Will Declaration Form
A Belgian legal document allowing individuals to specify their healthcare preferences and end-of-life decisions, compliant with Belgian Euthanasia Act 2002.
Health Declaration Form
A Belgian-compliant health declaration form for collecting and processing personal health information under GDPR and national privacy laws.
Statutory Declaration Of Acknowledgement Of Parentage Form
A Belgian legal document for formal acknowledgement of parentage, processed through municipal authorities and governed by Belgian civil law.
Single Status Statutory Declaration
A Belgian legal document declaring an individual's marital status, executed under Belgian civil law and authenticated by competent authorities.
Salary Declaration Letter
A Belgian-law compliant official document confirming an employee's salary and employment status, used for various administrative and verification purposes.
Age Declaration Certificate
A Belgian legal document certifying an individual's age and date of birth, authenticated by relevant authorities and compliant with federal and regional requirements.
Affidavit Declaration
A formally notarized written statement made under oath in Belgium, serving as legally binding evidence under Belgian law and regulations.
Statutory Declaration Form
A formal legal document under Belgian law where individuals or entities make sworn statements of fact, authenticated by authorized officials.
Medical Declaration Form For Employees
A Belgian-compliant medical declaration form for employee health status reporting and workplace health management.
Declaration Of Origin
A Belgian/EU customs document certifying the country of origin of exported goods, essential for international trade compliance and preferential treatment determination.
Sponsorship Declaration Form
A Belgian legal document establishing a sponsor's formal commitment to support a beneficiary, complying with Belgian immigration law and EU regulations.
Salary Declaration Form
A Belgian legal document that formally declares and records an employee's complete compensation package in compliance with Belgian employment and tax laws.
Referee Declaration Form
A Belgian legal document for sports referees declaring their qualifications, responsibilities, and compliance with regulations.
Employee Declaration Form
A Belgian-law compliant form collecting essential employee information and declarations required for employment relationship establishment and regulatory compliance.
Supplier Declaration Form
A Belgian law-compliant declaration form for suppliers to certify product origin and regulatory compliance under EU and Belgian commercial regulations.
Residency Declaration Form
An official Belgian administrative form for declaring residential address and registering with local authorities under Belgian federal and municipal regulations.
Medical Declaration Form
A Belgian-law compliant medical declaration document for certifying health conditions and medical status, meeting both national healthcare requirements and EU data protection standards.
Declaration Of Trust Form
A legal document establishing a trust arrangement under Belgian law, compliant with the Hague Trust Convention, detailing asset transfer and management terms between settlor, trustee, and beneficiaries.
Declaration Of Identity Form
A Belgian legal document for official identity verification, capturing personal details in compliance with Belgian privacy laws and EU GDPR.
Declaration Of Goods Form
A mandatory customs document under Belgian and EU law for declaring imported or exported goods, used for duty assessment and regulatory compliance.
Declaration Form For Job Application
A Belgian-law compliant declaration form for job applications, incorporating GDPR requirements and employment law provisions.
Customs Declaration Form
Belgian Customs Declaration Form compliant with EU and national regulations for declaring imported/exported goods and calculating applicable duties.
Arrival Declaration Form
A mandatory form required under Belgian law for foreign nationals to declare their arrival and presence in Belgium to local authorities.
Common Law Statutory Declaration
A formal sworn statement combining common law declaration principles with Belgian legal requirements, authenticated by qualified officials under Belgian law.
Declaration Of Relationship Letter
A formal Belgian legal document declaring and confirming the relationship status between two individuals, used for official and administrative purposes under Belgian law.
Guarantor Declaration
A Belgian law-governed declaration where a guarantor formally commits to securing another party's obligations to a creditor, subject to the Belgian Civil Code requirements.
Custodianship Declaration
A Belgian legal document establishing custodianship arrangements for protected persons, defining the custodian's powers and responsibilities under Belgian law.
Manufacturer Declaration Letter
A formal manufacturer's declaration document under Belgian law that confirms product compliance with applicable standards and regulations, serving as a legally binding statement.
Property Declaration Form
A Belgian legal document for formal declaration and registration of property details with authorities, complying with local cadastral and tax regulations.
Name Change Declaration Form
A legal form for requesting name changes under Belgian law, submitted to the Ministry of Justice with required personal information and supporting documentation.
Birth Declaration Form
A mandatory legal document under Belgian law for registering a newborn's birth within 15 days, forming the basis for the child's civil status and identity.
Power Of Attorney Declaration
A Belgian law-governed legal instrument authorizing an appointed person to act on behalf of another in specified personal, medical, financial, or business matters.
Electronic Health Declaration
A Belgian law-compliant electronic declaration for collecting and processing health information, adhering to EU data protection standards.
Change Of Name Declaration
A legal declaration for requesting a name change under Belgian law, submitted to relevant municipal or federal authorities.
Declaration Of Assets And Liabilities
A Belgian law-governed document providing a comprehensive declaration of an individual's or entity's assets and liabilities, used for official financial disclosure purposes.
Sworn Declaration Form
A formal legal document under Belgian law where declarations are made under oath, typically requiring official certification and carrying legal consequences for false statements.
End User Declaration Letter
A Belgian law-compliant declaration certifying the intended use and final destination of products or technologies for export control purposes.
Third Party Declaration Form
A Belgian-law governed formal declaration document used to make legally binding statements regarding or on behalf of third parties, compliant with local civil and privacy laws.
Director Declaration Form
A Belgian regulatory document required for director appointments that captures key declarations and information in compliance with the BCCA.
Declaration Of Guardianship
A Belgian legal document establishing guardianship over a protected person, outlining guardian responsibilities and protected person's rights under Belgian law.
Declaration Form For International Travel
A Belgian-compliant international travel declaration form meeting EU and Schengen requirements for cross-border movement.
Application Declaration
A Belgian law-governed declaration document used for formal applications and official statements, incorporating local legal requirements and GDPR compliance.
Education Declaration Form
A Belgian legal document verifying student educational status and enrollment details, compliant with federal and community-specific regulations.
Indemnity Declaration
A Belgian law-governed Indemnity Declaration establishing formal compensation commitments between parties, defining scope and procedures for indemnification.
Residence Declaration Form
Belgian Residence Declaration Form for official registration of residence with municipal authorities, required for both nationals and foreigners under Belgian law.
House Declaration Form
A Belgian legal document providing comprehensive declaration of residential property characteristics and compliance status, meeting federal and regional requirements.
Declaration Of Ownership Form
A Belgian legal document formally declaring property ownership, compliant with federal and regional property laws.
Declaration Of Interest Form
A Belgian-law compliant document for declaring potential conflicts of interest in professional settings, including financial, professional, and personal interests.
Company Declaration Letter
A formal corporate declaration document under Belgian law used to make official statements or declarations on behalf of a company.
Affidavit Of Age Declaration
A Belgian legal document providing sworn declaration of an individual's age, verified by a notary and compliant with Belgian Civil Code requirements.
Student Declaration Form
A Belgian legal document establishing the formal relationship between student and educational institution, incorporating local education law and EU data protection requirements.
Standard Declaration Form
A legally binding declaration document compliant with Belgian law, used for making official statements or attestations in various professional and personal contexts.
Loan Declaration Form
A Belgian law-governed form documenting loan terms, borrower declarations, and essential loan information in compliance with Belgian financial regulations.
Plagiarism Declaration Form
A Belgian law-compliant declaration form for attesting to the originality of academic or professional work and adherence to anti-plagiarism standards.
Beneficial Ownership Declaration
A Belgian legal document declaring the ultimate beneficial owners of a legal entity, required under Belgian AML law and EU regulations.
Cargo Declaration Form
A Belgian-law compliant customs document declaring cargo details for goods movement through Belgium, meeting both national and EU requirements.
Tax Declaration Form
Belgian Tax Declaration Form for annual income reporting and tax calculation under Belgian federal tax legislation.
Solemn Declaration Form
A legally binding declaration document under Belgian law used for making official sworn statements, subject to Belgian civil and criminal law provisions.
Asset Declaration Form
A Belgian legal document for declaring personal and business assets in compliance with Belgian financial regulations and tax laws.
Staff Declaration Form
A Belgian-law compliant form for collecting essential employee information and declarations required for employment administration and legal compliance.
Partner Declaration Form
A Belgian legal document for registering partnership/legal cohabitation between two parties, compliant with Belgian civil law and municipal regulations.
Dependent Declaration Form
A Belgian legal document for declaring employee dependents for tax and social security purposes under Belgian law.
Self Declaration Form
A Belgian-law governed formal document where an individual or entity makes official statements or claims under their own responsibility, complying with local civil law and privacy regulations.
Import Declaration Form
A mandatory customs document required for importing goods into Belgium, complying with Belgian and EU customs regulations for formal declaration of imported goods.
Financial Declaration Form
A Belgian-compliant financial disclosure document for declaring personal or business financial positions, assets, and liabilities under Belgian and EU regulations.
Safety Declaration Form
A Belgian law-compliant declaration form confirming organizational adherence to safety standards, risk assessments, and safety protocols.
Compliance Declaration Form
A Belgian law compliance attestation document for organizations to declare their adherence to applicable laws and regulations.
Copyright Declaration Form
A Belgian law-compliant document for formal declaration of copyright ownership and associated rights, conforming to both national and EU copyright regulations.
Beneficiary Declaration Form
A Belgian law-compliant document for formally declaring and recording beneficiaries for financial instruments, insurance policies, or other assets.
Beneficial Owner Declaration Form
A Belgian legal compliance document for declaring and registering ultimate beneficial owners of legal entities, as required by Belgian and EU regulations.
Rent Declaration Form
A Belgian legal document required for registering rental agreements with authorities, capturing key rental arrangement details and ensuring regulatory compliance.
Relationship Declaration Form
Belgian legal cohabitation declaration form for registering official cohabitation status under Belgian law, filed with local municipalities.
Medical Self Declaration Form
A Belgian-compliant Medical Self Declaration Form for declaring personal health status and medical history, adhering to Belgian healthcare laws and GDPR requirements.
Client Declaration Form
A Belgian law-compliant declaration form for clients to provide formal statements and essential information, meeting regulatory and business requirements.
Applicant Declaration Form
A Belgian law-compliant declaration form for job applicants, capturing essential information and consents while meeting GDPR requirements.
Annual Declaration Form
A mandatory annual corporate compliance document required under Belgian law, combining financial, structural, and tax declarations for companies operating in Belgium.
Conflict Of Interest Declaration Form
Belgian-law compliant declaration form for disclosing actual or potential conflicts of interest, aligned with local corporate governance and privacy requirements.
Export Declaration Form
A Belgian customs document required for exporting goods outside the EU, complying with both Belgian and EU customs regulations.
Anti Money Laundering Declaration Form
Belgian AML Declaration Form for customer due diligence and regulatory compliance under Belgian and EU AML legislation.
Cash Declaration Form
Belgian Cash Declaration Form required for carrying €10,000+ in cash when entering/leaving Belgium or the EU, as mandated by Belgian and EU law.
Author Declaration Form
A Belgian law-governed declaration form capturing author warranties and permissions for publication of their work.
Small Estate Declaration
A Belgian legal document used for simplified settlement of estates below certain value thresholds, enabling streamlined asset transfer to beneficiaries.
Declaration Of Residency
A Belgian legal document declaring an individual's official place of residence, required for various administrative and official purposes under Belgian law.
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it