The Director Declaration Form is a mandatory document required under Belgian corporate law when appointing new directors to a company's board or when existing directors need to update their information. This form, governed by the Belgian Code of Companies and Associations (BCCA), serves as an official record of a director's credentials, eligibility, and statutory declarations. It must be completed prior to appointment and typically includes personal information, professional qualifications, declarations regarding legal capacity to serve, conflicts of interest, and other directorships. The document is essential for corporate governance compliance and must be maintained in the company's records, with certain information being required for submission to relevant Belgian regulatory authorities.
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1. Personal Information: Director's full legal name, date of birth, nationality, residential address, and contact details
2. Professional Details: Current occupation, professional qualifications, and relevant experience
3. Company Information: Details of the company for which the directorship is being declared, including company name, registration number, and registered address
4. Position Details: Nature of directorship (executive/non-executive), proposed role, and start date
5. Legal Eligibility Declaration: Confirmation of legal capacity to act as director under Belgian law, including absence of disqualifications
6. Conflict of Interest Declaration: Disclosure of any existing or potential conflicts of interest as required by the BCCA
7. Other Directorships: List of other current directorships and corporate positions held
8. Compliance Declarations: Declarations regarding compliance with anti-money laundering regulations and beneficial ownership disclosure requirements
9. Signature and Date: Space for director's signature, date, and witness details if required
1. Independence Declaration: Required only for independent directors, confirming compliance with independence criteria under the Belgian Corporate Governance Code
2. Securities Ownership: Declaration of any shares or securities held in the company or related entities, required for listed companies
3. Professional References: References from previous corporate positions, optional but recommended for new directors
4. Corporate Governance Training: Confirmation of completion of or commitment to complete required corporate governance training, if company policy requires
5. Special Powers Declaration: Required only if the director will have specific delegated powers or authority
1. Schedule 1 - Identity Documentation: Copies of identification documents, proof of address, and any required authentication documents
2. Schedule 2 - Professional Certificates: Copies of relevant professional qualifications and certifications
3. Schedule 3 - Criminal Record Check: Recent extract from criminal records or equivalent document
4. Schedule 4 - UBO Declaration: Ultimate Beneficial Owner declaration form if the director has significant shareholding
5. Appendix A - Code of Conduct: Company's code of conduct for directors that must be acknowledged
6. Appendix B - D&O Insurance Information: Details of Directors and Officers liability insurance coverage
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Technology
Healthcare
Retail
Energy
Telecommunications
Real Estate
Professional Services
Transportation
Construction
Agriculture
Mining
Education
Non-Profit Organizations
Media and Entertainment
Hospitality
Relevant Teams
Legal
Compliance
Corporate Governance
Company Secretariat
Board Administration
Risk Management
Human Resources
Corporate Affairs
Regulatory Affairs
Relevant Roles
Board Member
Director
Executive Director
Non-Executive Director
Independent Director
Managing Director
Company Secretary
Chief Executive Officer
Chief Financial Officer
Chief Legal Officer
Corporate Governance Officer
Compliance Officer
Legal Counsel
Board Chairman
Vice Chairman
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