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An Employment Letter (arbeidsovereenkomst/contrat de travail) is your official job contract in Belgium, spelling out the key terms between you and your employer. It must detail your salary, work hours, job duties, and start date, following Belgian labor law requirements.

Belgian employers must provide this document in writing, in French, Dutch, or German depending on your region. The letter needs to include specific elements required by law, like your work location, holiday entitlements, and notice periods. It forms the legal foundation of your employment relationship and protects both parties' rights under Belgium's social security system.

You need an Employment Letter the moment you agree to hire someone in Belgium or accept a job offer yourself. This document must be in place before the first day of work - Belgian law requires a written contract to establish a valid employment relationship.

Use it to document any new hire, job change, or promotion within your organization. It's especially important when hiring foreign workers, as Belgian immigration authorities require a signed employment contract for work permits. The letter also proves compliance during labor inspections and protects both parties if disputes arise about working conditions or compensation.

• Job Notice Letter: Formal document to end employment, following Belgian notice period requirements
• Letter Of Employment For Mortgage: Confirms employment status and income for bank loan applications
• Maternity Leave Letter To Employer: Requests maternity leave under Belgian social security provisions
• Letter Of Recommendation For Masters From Employer: Professional reference supporting academic applications
• Rejection Letter For Job Offer: Professional response declining employment offers or candidates

• HR Departments: Draft and maintain Employment Letters, ensure compliance with Belgian labor laws, and handle contract modifications
• Employers: Review and sign contracts, set employment terms, and bear legal responsibility for contract compliance
• Employees: Review, negotiate, and sign the contract, gaining legal protection and clarity about their rights and duties
• Legal Counsel: Review complex contracts, ensure compliance with sector-specific regulations, and advise on special clauses
• Social Secretariats: Often assist Belgian companies with contract preparation and payroll administration
• Labor Inspectors: Check contracts during workplace inspections to verify compliance with Belgian employment law

• Basic Details: Gather employee's full name, address, national registry number, and start date
• Job Specifics: Define role title, duties, work location, and reporting structure
• Compensation Package: Document salary, benefits, bonus structure, and meal vouchers
• Working Hours: Specify weekly hours, schedule flexibility, and overtime arrangements
• Language Choice: Select correct language (French, Dutch, or German) based on workplace location
• Legal Requirements: Include mandatory Belgian contract clauses about notice periods and collective agreements
• Document Review: Use our platform to generate a compliant draft, then review with internal stakeholders

• Party Information: Full legal names and addresses of employer and employee, plus company registration details
• Job Details: Position title, duties, workplace location, and reporting structure
• Working Time: Weekly hours, schedule, break periods, and overtime arrangements per Belgian law
• Compensation Terms: Salary, payment frequency, bonuses, and all benefits including meal vouchers
• Leave Rights: Annual vacation, public holidays, and special leave entitlements
• Notice Periods: Contract termination terms following Belgian employment legislation
• Collective Agreements: Reference to applicable sector-specific collective labor agreements
• Non-Competition: Post-employment restrictions, if applicable under Belgian law

An Employment Letter differs significantly from an Employment Offer Letter in Belgian employment law. While they might seem similar, their purposes and legal implications are distinct.

• Legal Status: An Employment Letter is a binding contract that establishes the employment relationship, while an Offer Letter is a preliminary document outlining proposed terms before formal agreement
• Timing: Offer Letters come first during negotiations, while Employment Letters finalize the agreed terms
• Content Detail: Employment Letters must include all legally required elements under Belgian law, whereas Offer Letters typically provide a summary of key terms
• Enforceability: Employment Letters are fully enforceable contracts with specific obligations, while Offer Letters generally don't create binding commitments
• Legal Protection: Only Employment Letters provide the full scope of employment rights and protections under Belgian social security and labor laws