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The Letter of Concern to Employee is a crucial document in Belgian employment practice, typically used when formal documentation of performance issues or behavioral concerns is necessary. This document is utilized when verbal warnings have proven insufficient or when the nature of the issue requires immediate formal documentation. It serves multiple purposes: documenting specific concerns, establishing a formal record for potential future disciplinary actions, and complying with Belgian employment law requirements for progressive discipline. The letter must be drafted in accordance with Belgian labor regulations, considering both individual employment contracts and collective bargaining agreements. It's an essential tool in performance management, providing clear communication while protecting both employer and employee interests through proper documentation.

1. Letter Header and Date: Company letterhead, current date, and formal business letter formatting

2. Employee Information: Full name, position, department, and employee ID of the concerned employee

3. Subject Line: Clear indication that this is a Letter of Concern

4. Specific Issues: Detailed description of the concerning behavior or performance issues, including specific incidents with dates

5. Impact Statement: Explanation of how the concerning behavior affects the workplace, team, or company

6. Previous Communications: Reference to any verbal warnings or prior discussions about these issues

7. Expected Improvements: Clear outline of the specific improvements or changes required

8. Timeline: Specific timeframe for implementing the required improvements

9. Support Available: Information about resources or support available to help the employee improve

10. Consequences: Clear statement of potential consequences if improvements are not made

11. Closing: Formal closing with space for signatures and acknowledgment