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A Letter of Concern to Employee is a crucial document in Australian employment relations, serving as a formal written notification of specific workplace concerns about an employee's performance, conduct, or behavior. It is typically used when informal discussions have not resulted in the desired improvement, but before implementing more serious disciplinary measures. The document must comply with Australian employment law, particularly the Fair Work Act 2009, and demonstrate procedural fairness. It should clearly outline the issues, provide specific examples, set expectations for improvement, and detail available support mechanisms. This type of letter is an essential tool in performance management, creating a documented record of concerns while giving the employee a fair opportunity to address issues before more serious actions are considered.

1. Header Information: Company letterhead, date, reference number, and confidentiality notice

2. Recipient Details: Employee's full name, position title, and department

3. Subject Line: Clear indication that this is a Letter of Concern regarding specific issue

4. Introduction: Brief context setting and reference to any previous discussions or incidents

5. Specific Concerns: Detailed description of the issue(s) causing concern, with specific examples and dates

6. Impact Statement: Explanation of how the behavior or performance issue affects the workplace

7. Expected Standards: Clear outline of the expected behavior or performance standards

8. Required Actions: Specific steps the employee needs to take to address the concerns

9. Support Available: Description of resources and support available to help the employee improve

10. Timeline: Clear timeframe for improvement and review

11. Consequences: Statement about potential consequences if concerns are not addressed

12. Closing: Invitation for discussion and signature blocks