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The Letter of Concern to Employee is a critical document in Swiss employment relations, used when formal documentation of workplace issues is necessary. It serves as an intermediate step between verbal warnings and more severe disciplinary actions. This document must comply with Swiss employment law, particularly the Code of Obligations (Articles 321d and 328), and should respect employee dignity while clearly communicating concerns. The letter typically follows verbal discussions or informal warnings and precedes any potential termination proceedings. It should document specific instances of concerning behavior or performance, set clear expectations for improvement, and outline potential consequences if issues persist. This formal warning letter forms part of the employee's personnel file and may be referenced in future employment decisions or legal proceedings.

1. Letter Header: Company letterhead, date, and formal addressing to the employee including their full name and position

2. Subject Line: Clear indication that this is a formal letter of concern

3. Reference Information: Employee ID, department, immediate supervisor, and any relevant reference numbers

4. Specific Concern Description: Detailed description of the behavior, performance issue, or conduct that is causing concern

5. Concrete Examples: Specific instances, dates, and examples of the concerning behavior or performance issues

6. Impact Statement: Explanation of how the concerning behavior affects the workplace, team, or company

7. Expected Standards: Clear outline of the expected behavior or performance standards

8. Improvement Actions: Specific actions required from the employee to address the concerns

9. Timeline: Clear timeframe for implementing changes and when progress will be reviewed

10. Consequences Statement: Information about potential consequences if the concerns are not addressed

11. Closing: Signature block including manager's name, position, and contact information