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Declaration Of Interest for Belgium

Declaration Of Interest Template for Belgium

A Declaration of Interest under Belgian law is a formal document used to disclose potential conflicts of interest, financial stakes, and other relevant interests that could influence decision-making or professional conduct. This document, governed by Belgian corporate law and EU regulations, ensures transparency and compliance with both national and European requirements for disclosure. It serves as a critical tool for maintaining corporate governance standards, preventing conflicts of interest, and meeting regulatory obligations in Belgian business and public sector contexts.

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What is a Declaration Of Interest?

The Declaration of Interest is a fundamental governance document required under Belgian law for various professional contexts, particularly in regulated industries and public sector roles. This declaration becomes necessary when individuals take on positions of responsibility where their personal or professional interests could potentially influence their decision-making capacity. The document typically includes comprehensive information about financial holdings, professional affiliations, family interests, and other relevant connections that could create actual or perceived conflicts of interest. It aligns with the Belgian Companies and Associations Code, the Belgian Corporate Governance Code 2020, and relevant EU regulations, requiring regular updates when circumstances change. This declaration serves as a key tool for maintaining transparency and ethical standards in Belgian organizations.

What sections should be included in a Declaration Of Interest?

1. Declarant Information: Full details of the person making the declaration, including name, position, and professional contact information

2. Purpose of Declaration: Clear statement of why this declaration is being made and under what authority or requirement

3. Professional Positions: List of current professional positions, directorships, and employment relationships

4. Business Interests: Details of any business interests, including company ownership, shareholdings, and partnerships

5. Financial Interests: Description of significant financial interests that could create conflicts

6. Related Party Interests: Disclosure of relevant interests held by family members or close associates

7. Declarations and Undertakings: Formal statements confirming the truth of the declaration and commitment to update when changes occur

8. Signature and Date: Space for formal execution of the document with date and signature

What sections are optional to include in a Declaration Of Interest?

1. Public Office Positions: Required when declarant holds or is candidate for public office positions

2. Research Interests: Needed for academic or research-related declarations, including funded projects and collaborations

3. Non-Profit Affiliations: Details of involvement with non-profit organizations, needed when relevant to the role

4. Intellectual Property Rights: Required when declaring patents, trademarks, or other intellectual property that may create conflicts

5. Consultancy Activities: Details of consulting work, needed when declarant provides professional advisory services

6. Political Activities: Required for public officials or when political activities might influence role

7. Gift and Hospitality Register: Required for public officials or when organizational policies mandate disclosure of received gifts

What schedules should be included in a Declaration Of Interest?

1. Schedule A - Detailed Holdings: Itemized list of shareholdings, investments, and financial interests with values and percentages

2. Schedule B - Associated Entities: Comprehensive list of companies, organizations, and entities where interests exist

3. Schedule C - Declaration History: Log of previous declarations and significant updates

4. Appendix 1 - Supporting Documentation: Copies of relevant certificates, registration documents, or other supporting evidence

5. Appendix 2 - Conflict Management Plan: Where conflicts are identified, detailed plan for managing or mitigating them

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions






























Clauses

























Relevant Industries

Financial Services

Healthcare

Public Administration

Education

Research and Development

Energy

Telecommunications

Professional Services

Non-Profit

Technology

Manufacturing

Pharmaceuticals

Legal Services

Construction

Transport and Logistics

Relevant Teams

Legal

Compliance

Corporate Governance

Ethics

Board Secretariat

Risk Management

Internal Audit

Human Resources

Procurement

Research & Development

Investment

Public Relations

Executive Management

Operations

Finance

Relevant Roles

Board Director

Executive Officer

Chief Executive Officer

Chief Financial Officer

Independent Director

Public Official

Research Director

Department Head

Senior Manager

Project Manager

Procurement Manager

Investment Manager

Clinical Trial Investigator

Grant Administrator

Policy Advisor

Committee Member

Corporate Secretary

Compliance Officer

Ethics Officer

Senior Consultant

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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