The Annual Declaration Form is a fundamental compliance requirement for companies operating in Belgium, mandated by the Belgian Companies and Associations Code and related regulations. This document must be prepared and submitted annually, typically within six months after the end of the company's fiscal year. It serves multiple purposes: updating the authorities about the company's status, confirming compliance with various regulations, declaring financial positions, and providing essential corporate information. The declaration is particularly important as it consolidates various reporting obligations into a single document, making it a crucial tool for maintaining good standing with Belgian authorities. The form's content and submission requirements may vary depending on the company's size, legal form, and sector, but all entities must ensure accurate and timely filing to avoid penalties and maintain their legal status in Belgium.
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1. Company Identification: Legal name, enterprise number (CBE/KBO/BCE), registered address, and legal form of the company
2. Declaration Period: Specification of the reporting period (fiscal year) covered by the declaration
3. Corporate Information Update: Confirmation or updates to corporate structure, directors, and shareholders
4. Financial Summary: Key financial figures including turnover, profit/loss, and balance sheet totals
5. Employment Information: Declaration of number of employees and full-time equivalents
6. Tax Status Declaration: Confirmation of tax status and any special tax regimes applied
7. Compliance Statement: Declaration of compliance with relevant laws and regulations
8. Signature Section: Authentication section for legal representative's signature and date
1. Foreign Operations: Required for companies with international activities or foreign branches
2. Group Structure: Required for companies that are part of a larger corporate group
3. Research & Development: Required for companies claiming R&D tax benefits or innovations
4. Environmental Impact: Required for companies in sectors with environmental reporting obligations
5. State Aid Declaration: Required for companies receiving government subsidies or support
6. Social Security Affairs: Required for companies with specific social security arrangements
7. Real Estate Holdings: Required for companies owning or operating real estate assets
1. Schedule A - Detailed Financial Statements: Complete balance sheet and profit & loss accounts
2. Schedule B - Shareholding Structure: Detailed breakdown of share ownership and changes during the year
3. Schedule C - Director's Report: Annual report from the board of directors on company activities
4. Schedule D - Auditor's Statement: Independent auditor's report (if applicable)
5. Appendix 1 - Supporting Documents: List of required supporting documentation
6. Appendix 2 - Tax Reconciliation: Detailed reconciliation of tax calculations
7. Appendix 3 - Social Balance Sheet: Detailed information about employment and personnel costs
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Financial Services
Technology
Retail
Healthcare
Construction
Professional Services
Energy
Transportation
Real Estate
Agriculture
Telecommunications
Education
Hospitality
Non-Profit Organizations
Relevant Teams
Finance
Legal
Compliance
Tax
Corporate Secretariat
Administrative
Executive Management
Accounting
Regulatory Affairs
Corporate Governance
Relevant Roles
Chief Financial Officer
Financial Controller
Corporate Secretary
Tax Manager
Compliance Officer
Legal Counsel
Managing Director
Finance Director
Accounting Manager
Corporate Governance Officer
Administrative Director
Regulatory Affairs Manager
Board Member
CEO
Financial Reporting Manager
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