The Annual Declaration Form is a fundamental component of New Zealand's corporate governance framework, designed to ensure ongoing compliance with regulatory requirements and maintain transparency in corporate operations. This document must be completed annually by directors, officers, and other key personnel as part of their statutory obligations under New Zealand law. The form includes declarations regarding conflicts of interest, financial interests, eligibility criteria, and compliance with various legislative requirements, particularly the Companies Act 1993 and related regulations. It serves as both a reminder of key obligations and a formal record of compliance, helping organizations maintain proper governance standards and meet their regulatory responsibilities. The document is particularly crucial for ensuring that individuals in positions of responsibility continue to meet the required standards for their roles and that any changes in their circumstances are properly disclosed.
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1. Personal Information: Details of the declarant including full name, date of birth, and contact information
2. Position Details: Current positions held within the organization and duration of appointment
3. Statutory Compliance Declaration: Declaration of compliance with relevant sections of the Companies Act 1993 and other applicable legislation
4. Conflicts of Interest: Declaration of any existing or potential conflicts of interest
5. Financial Interests: Declaration of shareholdings, directorships, and other financial interests
6. Qualification and Disqualification: Confirmation of continued eligibility to hold position and absence of disqualifying factors
7. Criminal Records Declaration: Declaration regarding any criminal convictions or pending charges
8. Signature and Attestation: Formal signing section with declarations of truthfulness and understanding of obligations
1. Related Party Transactions: For companies with significant related party transactions requiring disclosure
2. AML/CFT Compliance: For reporting entities under the AML/CFT Act
3. Market Conduct: For listed companies or financial market participants
4. Environmental Compliance: For companies in industries with significant environmental impacts
5. Health and Safety: For companies with specific health and safety obligations
6. Professional Memberships: For roles requiring specific professional qualifications or memberships
1. Schedule 1 - Interests Register: Detailed list of all relevant interests to be disclosed
2. Schedule 2 - Associated Entities: List of related companies and business interests
3. Schedule 3 - Declaration Guidelines: Guidance notes for completing the declaration
4. Appendix A - Relevant Legislative Extracts: Key legislative provisions referenced in the declaration
5. Appendix B - Terms and Definitions: Detailed explanations of key terms used in the declaration
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Professional Services
Healthcare
Education
Manufacturing
Retail
Technology
Mining and Resources
Construction
Transport and Logistics
Energy
Telecommunications
Not-for-Profit
Relevant Teams
Legal
Compliance
Corporate Governance
Risk Management
Company Secretariat
Board Secretariat
Internal Audit
Executive Office
Administrative Services
Relevant Roles
Director
Chief Executive Officer
Chief Financial Officer
Company Secretary
Board Member
Executive Director
Non-Executive Director
Compliance Officer
Risk Manager
Senior Manager
Trustee
Managing Director
Chairman
Independent Director
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