Declaration Of Identity Form

Declaration Of Identity Form Template for New Zealand

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Key Requirements PROMPT example:

"I need a Declaration of Identity Form for my Auckland-based financial services company that complies with AML requirements, includes enhanced due diligence sections, and will be used starting January 2025 for high-value client onboarding."

Document background

The Declaration of Identity Form is a crucial document in New Zealand's legal and administrative framework, designed to provide a standardized method for individuals to formally declare their identity. This document is commonly required when establishing new business relationships, opening accounts, applying for services, or completing certain legal processes where identity verification is mandatory. The form typically includes personal details, identity document information, and must be witnessed by authorized persons as specified under New Zealand law. It serves as a legal declaration under the Oaths and Declarations Act 1957 and must comply with various legislation including the Privacy Act 2020 and Identity Information Confirmation Act 2012. Organizations rely on this document to fulfill their due diligence obligations and maintain accurate records of identity verification.

Suggested Sections

1. Title and Form Identification: Clear identification of the document as a Declaration of Identity Form, including any reference numbers or form versions

2. Personal Details: Core identity information including full legal name, date of birth, place of birth, and current address

3. Identity Document Details: Information about primary identity documents such as passport, driver's license, or birth certificate

4. Contact Information: Current contact details including phone numbers and email address

5. Declaration Statement: Formal declaration statement confirming the truth of the information provided

6. Privacy Notice: Statement about how the personal information will be used, stored, and protected in accordance with the Privacy Act 2020

7. Warning Statement: Legal warning about the consequences of making false declarations

8. Signature Block: Space for declarant's signature, date, and witness details

Optional Sections

1. Previous Names: Section for declaring any previous names or aliases, used when the person has changed their name

2. Residential History: List of previous addresses, included when required for enhanced due diligence

3. Purpose of Declaration: Specific section stating the purpose for which the declaration is being made, used when the form is for a specific organization or purpose

4. Citizenship Status: Details about citizenship or immigration status, included when relevant to the purpose of the declaration

5. Consent for Verification: Additional consent for identity verification checks, used when third-party verification is required

6. Interpreter Declaration: Section for interpreter details and confirmation, used when the form is completed with assistance of an interpreter

Suggested Schedules

1. Schedule A - Identity Document Copies: Attached certified copies of identity documents referenced in the form

2. Schedule B - Supporting Evidence: Additional supporting documents such as utility bills or bank statements for address verification

3. Schedule C - Change of Name Evidence: Documentation supporting any name changes (if applicable)

4. Appendix 1 - Acceptable Documents Guide: Guide listing acceptable forms of ID and supporting documents

5. Appendix 2 - Instructions for Completion: Detailed instructions for filling out the form and requirements for witnesses

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Legal Services

Government Services

Healthcare

Education

Real Estate

Banking

Insurance

Immigration Services

Professional Services

Telecommunications

Employment Services

Relevant Teams

Compliance

Risk Management

Legal

Human Resources

Customer Onboarding

Operations

Administrative Services

Customer Service

Document Control

Regulatory Affairs

Identity Verification

Relevant Roles

Compliance Officer

Risk Manager

Customer Due Diligence Officer

Account Manager

Human Resources Manager

Legal Counsel

Identity Verification Specialist

Onboarding Specialist

Administrative Officer

Privacy Officer

Regulatory Compliance Manager

Customer Service Manager

Operations Manager

Document Control Officer

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Authors

Alex Denne

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