The Annual Declaration Form is a crucial corporate compliance requirement in Canada, mandated by both federal and provincial corporate legislation. This document must be filed annually by corporations to maintain their active status and good standing with regulatory authorities. It serves multiple purposes: confirming the continuation of business operations, updating corporate information, verifying director and officer details, and ensuring transparency in corporate governance. The form typically includes current corporate information, officer and director details, business activity confirmations, and various compliance declarations. Depending on the jurisdiction and type of corporation (federal or provincial), specific requirements may vary, but all Annual Declaration Forms serve as official records of a corporation's status and structure at a given point in time.
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1. Declarant Information: Full legal name, position/title, and contact information of the person making the declaration
2. Company Information: Legal name of company, registration number, and registered address
3. Declaration Period: Specific time period covered by the declaration
4. Corporate Status Confirmation: Confirmation that the corporation continues to exist and maintain its status
5. Director and Officer Information: Current list of directors and officers and their contact information
6. Business Activities: Confirmation of primary business activities and any changes during the declaration period
7. Attestation: Statement confirming the truth and accuracy of all information provided
8. Signature Block: Space for signature, date, and witness/notary details
1. Shareholding Disclosure: Details of major shareholders and share transfers (required for public companies or when significant ownership changes occurred)
2. Related Party Transactions: Disclosure of any significant transactions with related parties during the declaration period
3. Regulatory Compliance: Confirmation of compliance with specific regulatory requirements (needed for regulated industries)
4. Foreign Operations: Declaration of foreign business activities and subsidiaries (required for companies with international operations)
5. Material Changes: Description of any material changes to the business during the declaration period
6. Beneficial Ownership: Declaration of beneficial ownership information (required for federal corporations under certain circumstances)
1. Schedule A - Director/Officer Details: Detailed information about each director and officer, including dates of appointment/resignation
2. Schedule B - Shareholder Information: List of shareholders holding more than 10% of shares, if applicable
3. Schedule C - Corporate Structure: Organizational chart showing corporate structure and subsidiaries
4. Schedule D - Address Schedule: List of all business locations and registered offices
5. Appendix 1 - Supporting Documents: List of required supporting documents attached to the declaration
6. Appendix 2 - Consent Forms: Required consent forms from directors/officers for information disclosure
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Retail
Technology
Healthcare
Real Estate
Professional Services
Energy
Mining
Transportation
Telecommunications
Construction
Agriculture
Non-Profit Organizations
Relevant Teams
Legal
Corporate Secretariat
Compliance
Corporate Governance
Executive Office
Administrative Services
Regulatory Affairs
Finance
Board of Directors
Relevant Roles
Corporate Secretary
Chief Executive Officer
Chief Financial Officer
General Counsel
Compliance Officer
Legal Director
Corporate Governance Manager
Board Director
Company Secretary
Administrative Officer
Legal Counsel
Corporate Affairs Manager
Regulatory Compliance Manager
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