The Annual Declaration Form is a fundamental regulatory requirement for companies operating in Malta, mandated by the Companies Act (Chapter 386) and overseen by the Malta Business Registry. This document must be submitted annually by all registered companies, regardless of their size or nature of business. It serves multiple purposes: maintaining up-to-date public records, ensuring transparency in corporate operations, and confirming compliance with various regulatory requirements. The form includes crucial information about the company's structure, management, shareholding, and any significant changes that occurred during the reporting period. As Malta continues to strengthen its corporate governance framework, the Annual Declaration Form has become an increasingly important tool for regulatory oversight and corporate compliance monitoring.
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1. Company Identification: Legal name, registration number, registered address, and other identifying details of the company
2. Declaration Period: The financial year or period covered by the declaration
3. Director Details: Current information about all directors, including any changes during the year
4. Company Secretary Details: Information about the company secretary and any changes during the year
5. Registered Office: Confirmation of registered office address and any changes during the year
6. Share Capital Declaration: Statement of issued share capital and any changes during the year
7. Shareholder Information: List of all shareholders and their respective shareholdings
8. Business Activities: Description of main business activities during the year
9. Compliance Statements: Declarations of compliance with various legal requirements
10. Certification: Signatures and declarations by authorized signatories confirming the accuracy of the information
1. Branch Operations: Details of any branch operations, required if the company operates branches
2. Regulated Activities: Additional declarations required for companies conducting regulated activities
3. Group Structure: Information about parent companies and subsidiaries, required for companies part of a group
4. Ultimate Beneficial Ownership: Detailed beneficial ownership information, required for companies with complex ownership structures
5. Foreign Operations: Declaration of foreign operations and investments, required for companies with international activities
6. Employee Information: Employee statistics and related information, required for companies above certain employee thresholds
1. Schedule A - Share Transfer Details: Detailed information about any share transfers during the year
2. Schedule B - Director Appointments and Resignations: Chronological list of changes in directorship during the year
3. Schedule C - Beneficial Ownership Chart: Visual representation of the company's beneficial ownership structure
4. Appendix 1 - Supporting Documents Checklist: List of required supporting documents accompanying the declaration
5. Appendix 2 - Corporate Structure Diagram: Organizational chart showing company structure and relationships
6. Appendix 3 - Compliance Certificates: Copies of relevant compliance certificates and confirmations
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Corporate Services
Banking
Insurance
Gaming
Manufacturing
Retail
Technology
Maritime
Professional Services
Real Estate
Healthcare
Education
Transportation
Hospitality
Relevant Teams
Legal
Compliance
Corporate Secretarial
Finance
Administration
Risk Management
Corporate Governance
Regulatory Affairs
Operations
Executive Management
Relevant Roles
Company Director
Company Secretary
Compliance Officer
Legal Counsel
Corporate Services Manager
Financial Controller
Chief Financial Officer
Chief Executive Officer
Risk Manager
Corporate Governance Officer
Administrative Officer
Regulatory Affairs Manager
Managing Director
Board Secretary
Operations Manager
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