The Long Term Supplier Declaration is essential for businesses operating in Canada that maintain ongoing supplier relationships requiring formal documentation of product specifications, origin, and compliance commitments. This document is particularly relevant when companies need to demonstrate consistent supplier compliance for customs purposes, regulatory requirements, or internal audit procedures. It is commonly used in industries with complex supply chains or regulatory requirements, such as manufacturing, automotive, or aerospace sectors. The declaration helps companies maintain compliance with Canadian federal and provincial regulations while providing a standardized approach to supplier documentation. It typically covers periods of one year or longer and may need to be renewed or updated as circumstances change.
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1. Parties: Identification of the declaring supplier and the recipient of the declaration
2. Background: Context of the supplier relationship and purpose of the declaration
3. Definitions: Key terms used throughout the declaration
4. Declaration Scope: Clear statement of what products/services are covered by the declaration
5. Supplier Commitments: Core declarations and commitments regarding the supply relationship
6. Product Origin and Compliance: Declarations regarding product origin, manufacturing location, and compliance with relevant standards
7. Quality Assurance: Commitments regarding product quality standards and maintenance
8. Documentation Requirements: List of required supporting documentation and record-keeping obligations
9. Duration and Renewal: Period of validity for the declaration and renewal procedures
10. Changes and Notifications: Process for notifying changes in declared information
11. Verification and Audit Rights: Rights to verify declared information and audit compliance
12. Signatures and Execution: Formal execution section including authorized signatures and dates
1. International Trade Compliance: Required when products cross international borders, covering customs and trade regulations
2. Intellectual Property Rights: Needed when proprietary technology or protected designs are involved in the supply
3. Environmental Compliance: Required for products subject to environmental regulations or sustainability requirements
4. Safety Standards Compliance: Necessary for products subject to specific safety regulations
5. Sub-supplier Management: Required when the supplier uses significant sub-suppliers in the supply chain
6. Conflict Minerals Declaration: Needed for electronic or metal components potentially containing conflict minerals
7. Data Protection Compliance: Required when personal or sensitive data is processed as part of the supply relationship
1. Product Specification Schedule: Detailed technical specifications of products covered by the declaration
2. Compliance Certificates: Copies of relevant compliance certificates and certifications
3. Origin Documentation: Supporting documents proving product origin claims
4. Quality Management System Documentation: Evidence of quality management system certification and procedures
5. Manufacturing Location Details: List and details of all manufacturing locations
6. Authorized Signatories: List of personnel authorized to sign declarations and supporting documents
7. Change History Log: Record of changes to declared information over time
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Automotive
Electronics
Aerospace
Industrial Equipment
Consumer Goods
Chemical Industry
Medical Devices
Food and Beverage
Pharmaceuticals
Construction Materials
Textile Industry
Relevant Teams
Procurement
Legal
Compliance
Supply Chain
Quality Assurance
Operations
Regulatory Affairs
Purchasing
Contract Administration
Import/Export
Supplier Relations
Relevant Roles
Supply Chain Manager
Procurement Director
Compliance Officer
Legal Counsel
Quality Assurance Manager
Supplier Relationship Manager
Operations Director
Import/Export Manager
Supply Chain Analyst
Purchasing Manager
Regulatory Affairs Manager
Contract Administrator
Chief Operations Officer
Sourcing Specialist
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