The Declaration of Interest Form is a fundamental governance tool used in Belgian organizations to ensure transparency and maintain ethical standards. This document is required when individuals take up positions where their personal or professional interests could potentially affect their judgment or decision-making capabilities. The form, designed in accordance with Belgian corporate governance principles and privacy legislation, requires comprehensive disclosure of various interests including financial investments, business relationships, family connections, and outside activities. The Declaration of Interest Form is particularly crucial in regulated environments and is typically required upon appointment, annually thereafter, or when significant changes occur in the declarant's circumstances. It serves as a key component of organizational risk management and compliance frameworks under Belgian law.
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1. Personal Information: Basic details of the declarant including full name, position/role, organization, and contact information
2. Declaration Period: Time period covered by the declaration and submission deadline
3. Financial Interests: Details of stocks, shares, investments, and other financial interests that could influence decision-making
4. Outside Employment/Activities: Information about other paid or unpaid positions, consultancies, or activities
5. Business Relationships: Details of any business relationships that might create conflicts
6. Family Interests: Relevant interests held by immediate family members that could create conflicts
7. Declaration Statement: Formal statement confirming the information provided is complete and accurate
8. Signature and Date: Space for signature (electronic or physical) and date of completion
1. Research Interests: For academic/research contexts - details of research grants, funding, and intellectual property
2. Political Activities: For public sector roles - information about political affiliations and activities
3. Professional Memberships: Details of professional bodies, associations, or boards where membership could influence decisions
4. Gifts and Hospitality: For corporate/public sector contexts - declaration of significant gifts or hospitality received
5. Property Interests: For roles where property ownership could be relevant - details of property holdings
6. Procurement Involvement: For those involved in procurement - specific declarations related to supplier relationships
1. Appendix A - Guidance Notes: Detailed instructions and examples for completing each section of the form
2. Appendix B - Definitions: Clear definitions of key terms used in the form (e.g., 'conflict of interest', 'immediate family', 'significant financial interest')
3. Appendix C - Relevant Policies: References to organizational policies and legal requirements regarding conflicts of interest
4. Appendix D - Update Form: Simple form for declaring changes to previously submitted information
5. Appendix E - Privacy Notice: Information about how the declared data will be processed and protected under privacy laws
Relevant legal definitions
Clauses
Relevant Industries
Public Administration
Healthcare
Financial Services
Education and Research
Non-Profit Organizations
Professional Services
Energy and Utilities
Technology
Manufacturing
Construction
Telecommunications
Legal Services
Pharmaceutical
Relevant Teams
Board of Directors
Executive Leadership
Procurement
Research and Development
Investment Management
Ethics and Compliance
Legal Affairs
Human Resources
Public Relations
Government Relations
Clinical Operations
Grant Management
Academic Affairs
Risk Management
Relevant Roles
Board Member
Executive Director
Chief Executive Officer
Chief Financial Officer
Department Head
Project Manager
Research Director
Procurement Manager
Public Official
Committee Member
Senior Consultant
Investment Manager
Medical Director
Legal Counsel
Academic Researcher
Grant Administrator
Ethics Officer
Compliance Manager
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