Declaration Of Interest Form

Declaration Of Interest Form Template for Switzerland

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Key Requirements PROMPT example:

"I need a Declaration of Interest Form compliant with Swiss regulations for our newly appointed board members in the pharmaceutical sector, with specific focus on research funding relationships and intellectual property holdings."

Document background

The Declaration of Interest Form is a crucial governance document required under Swiss law to maintain transparency and prevent conflicts of interest in organizational operations. It is typically used when appointing new board members, senior executives, or key personnel, and requires regular updates (usually annually or when circumstances change significantly). The form captures detailed information about business interests, shareholdings, professional commitments, and family connections that could influence decision-making or create conflicts. This document adheres to Swiss regulatory requirements, including the Swiss Code of Obligations and specific sector regulations, while also considering data protection requirements under the Federal Act on Data Protection. The Declaration of Interest Form serves as both a compliance tool and a risk management mechanism, helping organizations maintain proper corporate governance and ethical standards.

Suggested Sections

1. Personal Information: Basic details of the declarant including full name, position, department/organization, and date of appointment

2. Declaration Statement: Formal statement confirming the truth and completeness of the disclosed information

3. Business Interests: Details of any directorships, partnerships, self-employed businesses or consultancies

4. Securities Holdings: Information about shareholdings, bonds, or other financial instruments in relevant organizations

5. Employment and Professional Activities: Details of other employment, paid or unpaid positions, and professional commitments

6. Family Interests: Relevant interests held by immediate family members that could create potential conflicts

7. Confirmation and Signature: Final declaration of completeness and accuracy, with signature and date

Optional Sections

1. Political Interests: For public sector forms - details of political affiliations or positions that might influence decision-making

2. Research Interests: For academic/research institutions - details of research grants, funding, and academic collaborations

3. Property Interests: For specific sectors like real estate or development - details of relevant property holdings

4. Intellectual Property: For technology or research-focused roles - details of patents, trademarks, or other IP rights

5. Professional Memberships: For professional services - details of memberships in professional bodies or associations

Suggested Schedules

1. Schedule A - Guidance Notes: Detailed instructions for completing each section of the form, including examples and thresholds

2. Schedule B - Related Party List: Pre-defined list of organizations or entities considered related parties for disclosure purposes

3. Schedule C - Annual Update Form: Simplified form for annual updates to the original declaration

4. Appendix 1 - Definitions: Detailed definitions of key terms used in the form (e.g., 'interest', 'related party', 'material benefit')

5. Appendix 2 - Privacy Notice: Information about how the declared data will be processed and protected under Swiss data protection law

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Banking

Insurance

Healthcare

Pharmaceuticals

Education

Public Administration

Non-Profit Organizations

Technology

Manufacturing

Professional Services

Energy

Real Estate

Research and Development

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Governance

Human Resources

Finance

Procurement

Executive Management

Board Secretariat

Risk Management

Internal Audit

Research Administration

Investment

Public Relations

Corporate Affairs

Ethics

Relevant Roles

Board Member

Chief Executive Officer

Chief Financial Officer

Executive Director

Non-Executive Director

Department Head

Senior Manager

Project Manager

Research Director

Principal Investigator

Committee Member

Procurement Manager

Investment Manager

Public Official

Trustee

Advisory Board Member

Clinical Director

Financial Controller

Partnership Manager

Grant Administrator

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Authors

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