Supplier Declaration Form

Supplier Declaration Form Template for Switzerland

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Key Requirements PROMPT example:

"I need a Supplier Declaration Form under Swiss law for a medical device components manufacturer, including specific declarations about GMP compliance and quality management systems, to be implemented by March 2025."

Document background

The Supplier Declaration Form is a critical document used in Swiss business relationships to establish and verify supplier compliance with various regulatory and operational requirements. This formal declaration, governed by Swiss law, is typically required during supplier onboarding processes or periodic compliance reviews. The document includes comprehensive statements about the supplier's adherence to Swiss regulations, quality standards, environmental requirements, labor laws, and other relevant compliance areas. It serves as a legally binding declaration that helps organizations maintain regulatory compliance, manage supplier risks, and ensure transparency in their supply chain. The form is particularly important in regulated industries and for companies requiring strict supplier oversight.

Suggested Sections

1. Company Information: Basic details of the supplier including legal name, registration number, address, and authorized representative

2. Declaration of Compliance: General statement of compliance with all applicable laws, regulations, and standards

3. Product/Service Information: Details of the products or services covered by this declaration

4. Quality Management System: Declaration of quality management systems and relevant certifications

5. Environmental Compliance: Declaration of compliance with environmental regulations and sustainability practices

6. Labor Law Compliance: Declaration of adherence to labor laws, fair working conditions, and anti-discrimination practices

7. Ethics and Anti-Corruption: Declaration regarding ethical business practices and anti-corruption measures

8. Data Protection Compliance: Statement of compliance with data protection regulations and information security measures

9. Signature and Date: Official signature block with date and company stamp requirements

Optional Sections

1. Industry-Specific Certifications: Additional section for industry-specific certifications and compliance requirements, used when the supplier operates in regulated industries

2. Supply Chain Transparency: Declaration regarding supply chain practices and transparency, relevant for suppliers with complex supply chains or those subject to specific supply chain regulations

3. Export Control Compliance: Section for export control declarations, necessary for suppliers dealing with international trade or controlled goods

4. Conflict Minerals Declaration: Statement regarding conflict minerals, required for suppliers in electronics or manufacturing industries

5. Insurance Coverage: Details of insurance policies and coverage, important for high-risk products or services

6. Sustainability Commitments: Additional environmental and social responsibility commitments, relevant for companies with strong sustainability focus

Suggested Schedules

1. Schedule A - Product/Service Specifications: Detailed list and specifications of products or services covered by the declaration

2. Schedule B - Certification Copies: Copies of relevant certifications, licenses, and permits

3. Schedule C - Compliance Documentation: Supporting documentation for compliance claims

4. Appendix 1 - Technical Standards: List of applicable technical standards and compliance requirements

5. Appendix 2 - Quality Control Procedures: Overview of quality control processes and procedures

6. Appendix 3 - Contact Information: List of key contacts for compliance and quality-related matters

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Electronics

Pharmaceuticals

Chemical Industry

Food and Beverage

Automotive

Aerospace

Consumer Goods

Industrial Equipment

Medical Devices

Technology

Telecommunications

Construction

Energy

Logistics and Supply Chain

Relevant Teams

Procurement

Legal

Compliance

Quality Assurance

Supply Chain

Risk Management

Operations

Vendor Management

Environmental Health and Safety

Sustainability

Relevant Roles

Procurement Manager

Supply Chain Director

Compliance Officer

Quality Assurance Manager

Legal Counsel

Risk Management Officer

Supplier Relationship Manager

Operations Director

Environmental Health and Safety Manager

Chief Operations Officer

Purchasing Manager

Vendor Management Specialist

Contract Administrator

Sustainability Officer

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Authors

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