The Supplier Declaration Form is a fundamental document in Indian business operations, used during vendor onboarding and periodic supplier reviews. It serves as a comprehensive self-declaration tool where suppliers formally attest to their compliance with various Indian legal and regulatory requirements, including but not limited to GST regulations, labor laws, environmental standards, and anti-corruption legislation. The form typically requires suppliers to provide detailed information about their business operations, certifications, and compliance status, while making binding declarations about their practices and standards. This document is particularly crucial in the Indian context where businesses must navigate complex regulatory requirements and ensure proper due diligence in supplier relationships. The Supplier Declaration Form helps organizations maintain compliance with legal requirements while managing supplier-related risks effectively.
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1. Supplier Information: Basic details including legal name, registration number, registered address, and contact information
2. Business Details: Nature of business, years in operation, ownership structure, and key management personnel
3. Legal Compliance Declaration: Declaration of compliance with applicable laws, licenses, and permits
4. Tax Registration Details: GST registration, PAN details, and other tax-related information
5. Financial Information: Basic financial details, bank account information, and annual turnover declaration
6. Quality Management: Quality certifications, quality management systems, and related declarations
7. Statutory Compliance: Declarations regarding labor laws, environmental regulations, and safety standards
8. Anti-corruption Declaration: Declarations regarding anti-bribery, anti-corruption policies and ethical business practices
9. Authorization: Signature section with details of authorized signatory and date
1. Export Compliance: Required for suppliers involved in international trade, including export licenses and compliance
2. Environmental Management: Detailed environmental compliance section for suppliers in manufacturing or industries with significant environmental impact
3. Social Responsibility: For suppliers where CSR compliance is critical, including labor practices and community impact
4. Information Security: Required for suppliers handling sensitive data or providing IT services
5. Industry-Specific Certifications: Additional certifications specific to particular industries (e.g., pharmaceutical, automotive)
6. Local Content Declaration: For suppliers where local content requirements apply under Make in India or similar initiatives
1. Schedule A - List of Products/Services: Detailed list of products or services offered by the supplier
2. Schedule B - Quality Certifications: Copies of quality certifications and validity details
3. Schedule C - Statutory Registrations: Copies of business registrations, licenses, and permits
4. Schedule D - Tax Registrations: Copies of GST registration, PAN card, and other tax-related documents
5. Schedule E - Financial Information: Additional financial details including balance sheet summary if required
6. Appendix 1 - Code of Conduct Acknowledgment: Signed acknowledgment of buyer's supplier code of conduct
7. Appendix 2 - Compliance Certificates: Copies of various compliance certificates and declarations
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Information Technology
Retail
Pharmaceutical
Automotive
Construction
Electronics
Food and Beverage
Textiles
Chemical
Healthcare
Energy
Telecommunications
Professional Services
Logistics and Supply Chain
Relevant Teams
Procurement
Legal
Compliance
Finance
Operations
Quality Assurance
Risk Management
Supply Chain
Vendor Management
Due Diligence
Contract Administration
Relevant Roles
Procurement Manager
Supply Chain Manager
Vendor Management Specialist
Compliance Officer
Legal Counsel
Risk Manager
Quality Assurance Manager
Finance Manager
Operations Manager
Sourcing Specialist
Contract Administrator
Chief Procurement Officer
Supplier Relationship Manager
Due Diligence Officer
Compliance Analyst
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