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What is a Declaration Form?
A Declaration Form is a written statement where you formally confirm certain facts or intentions under Indonesian law. It's commonly used when dealing with government agencies, banks, or businesses to verify important information like your identity, income, or business activities.
These forms carry legal weight under Indonesia's Civil Code and can be used as evidence in administrative or legal proceedings. Making false declarations can lead to penalties, so accuracy matters. Common examples include customs declarations at ports, tax residency forms, and company ownership statements required by the Investment Coordinating Board (BKPM).
When should you use a Declaration Form?
Use a Declaration Form when you need to formally verify facts for Indonesian authorities or business partners. Common situations include registering a new business with BKPM, declaring goods at customs, confirming your tax residency status, or stating your income for bank loans. These forms become especially important during property transactions and investment activities.
Many government agencies and financial institutions require Declaration Forms before processing applications or permits. They're essential when opening corporate bank accounts, applying for business licenses, or participating in public tenders. Using these forms at the right time helps prevent delays in regulatory approvals and protects you from legal complications later.
What are the different types of Declaration Form?
- Customs Declaration Form: Required when bringing goods through Indonesian ports, detailing items' value and nature
- Declaration Letter: A general-purpose statement used for business or personal matters requiring formal verification
- Conflict Of Interest Declaration Form: Used in corporate governance to disclose potential business conflicts
- Declaration Form For International Travel: Required for entering or leaving Indonesia, covering travel details and purposes
- Export Declaration Form: Mandatory for businesses shipping goods out of Indonesia, specifying export details and compliance
Who should typically use a Declaration Form?
- Business Owners: Submit Declaration Forms when registering companies, applying for permits, or declaring ownership structures to BKPM
- Corporate Officers: File these forms for tax compliance, annual reports, and disclosure of business activities
- International Travelers: Complete customs and immigration declarations when entering or leaving Indonesia
- Government Agencies: Review and process Declaration Forms, ensuring compliance with Indonesian regulations
- Legal Representatives: Help draft and verify declarations, ensuring accuracy and legal compliance for clients
- Financial Institutions: Require declarations for account openings, loans, and investment transactions
How do you write a Declaration Form?
- Personal Details: Gather accurate identification information including full legal name, NIK number, and current address
- Purpose Statement: Clearly define the declaration's intent and specific facts being confirmed
- Supporting Documents: Collect relevant certificates, licenses, or official papers that verify your statements
- Witness Information: Identify required witnesses and their valid identification details when needed
- Format Selection: Use our platform to generate the correct Declaration Form template for your specific needs
- Review Process: Double-check all facts, dates, and details before finalizing the document
- Signature Requirements: Prepare for proper signing, including any needed stamps or seals
What should be included in a Declaration Form?
- Title and Date: Clear heading stating "Declaration Form" (Surat Pernyataan) with complete date
- Declarant Details: Full name, NIK, address, and position/role in precise format
- Declaration Content: Clear statement of facts being declared, using specific and unambiguous language
- Legal Basis: Reference to relevant Indonesian laws or regulations governing the declaration
- Truthfulness Clause: Statement confirming information accuracy under penalty of law
- Signature Block: Space for declarant's signature, date, and official stamp if required
- Witness Section: Names and signatures of witnesses when legally required
- Authentication: Notarization details or official stamps where applicable
What's the difference between a Declaration Form and a Consent Form?
A Declaration Form differs significantly from a Consent Form in both purpose and legal effect under Indonesian law. While both are formal documents, they serve distinct functions in business and legal contexts.
- Legal Purpose: Declaration Forms state facts or intentions as true, carrying potential legal penalties for false statements. Consent Forms, however, document permission or agreement to specific actions
- Timing and Duration: Declarations typically capture facts at a specific moment, while consent forms often govern ongoing activities or future actions
- Legal Consequences: Making false declarations can result in criminal penalties under Indonesian law, whereas consent issues usually lead to civil disputes
- Usage Context: Declaration Forms are common in government submissions and regulatory compliance, while consent forms typically appear in medical, data privacy, or service agreements
- Verification Requirements: Declarations often need official stamps or notarization, whereas consent forms usually just require clear signatures
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