The Author Declaration Form is a fundamental document in the publishing process under Belgian law, required whenever an author submits work for publication. It serves multiple crucial purposes: establishing the author's ownership of the work, confirming the work's originality, declaring any conflicts of interest, and providing necessary permissions for publication. The form must comply with Belgian copyright law, particularly the Copyright Law of 1994 and the Code of Economic Law (Book XI), while also adhering to EU regulations such as GDPR. Publishers require this document to protect both their interests and those of the authors, ensuring all necessary rights and permissions are properly documented before proceeding with publication.
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1. Author Information: Author's full name, contact details, institutional affiliation, and ORCID ID if applicable
2. Work Details: Title of the work, type of work (e.g., article, book chapter, etc.), and brief description
3. Originality Declaration: Author's declaration that the work is original and does not infringe on any third-party rights
4. Rights Ownership: Confirmation of author's ownership of rights and authority to make declarations
5. Prior Publication: Declaration regarding any previous publication or submission of the work
6. Conflicts of Interest: Declaration of any potential conflicts of interest
7. Acknowledgment: Recognition of any funding sources or support received
8. Consent to Publication: Express permission for the work to be published and distributed
9. Data Protection Notice: Information about how the author's personal data will be processed
1. Co-Author Authorization: Required when the work has multiple authors, including confirmation of authority to act on behalf of co-authors
2. Third-Party Materials: Required when the work contains third-party content, declaring necessary permissions have been obtained
3. Research Ethics: Required for research works involving human subjects or animal testing
4. Data Availability: Required for research papers where underlying data should be made available
5. Open Access Election: Optional section for choosing open access publishing options
6. Institutional Requirements: Additional declarations required by specific institutions or funding bodies
1. Schedule 1 - Work Description: Detailed description of the work including abstract, keywords, and technical specifications
2. Schedule 2 - Co-Author Details: List of all co-authors with their affiliations and contact information
3. Schedule 3 - Third-Party Rights: Inventory of third-party materials included in the work and associated permissions
4. Appendix A - Publication Terms: Standard terms and conditions for publication
5. Appendix B - Privacy Notice: Detailed privacy notice explaining data processing practices
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