The Staff Declaration Form is a fundamental document required at the start of any employment relationship in Belgium. It serves as a comprehensive data collection tool that ensures compliance with Belgian employment law, social security regulations, and data protection requirements. The form must be completed by all new employees to provide essential information needed for payroll administration, benefits management, and legal compliance. It includes mandatory sections for personal details, social security information, tax status, and various declarations required under Belgian law. The document is particularly important for maintaining accurate employee records and ensuring proper registration with relevant authorities, while also incorporating necessary GDPR compliance elements and linguistic requirements specific to Belgian regions.
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1. Employee Personal Information: Basic personal details including full name, date of birth, nationality, national registration number, and contact information
2. Address and Contact Details: Current residential address, correspondence address if different, emergency contact information
3. Employment Details: Position, department, start date, employment type (full-time/part-time), work location
4. Social Security Information: Social security number, relevant social security status declarations
5. Tax Status Declaration: Tax residence information and related declarations for Belgian tax purposes
6. Banking Information: Bank account details for salary payments
7. Data Protection Acknowledgment: Employee acknowledgment of data processing practices and GDPR compliance statement
8. Declaration of Truth: Employee confirmation that all provided information is true and accurate
1. Language Declaration: Required for employees in specific Belgian regions, declaring preferred official language for communications
2. Foreign Worker Details: Additional section for non-Belgian employees including work permit details and residency status
3. Previous Employment History: Optional section for recording relevant previous employment details
4. Professional Qualifications: Section for relevant professional certifications and qualifications
5. Health Insurance Information: Optional section for health insurance scheme participation details
6. Company Car Election: Optional section for employees eligible for company car benefits
1. Privacy Notice: Detailed information about how personal data will be processed and stored
2. Required Documentation Checklist: List of supporting documents that need to be submitted with the form
3. Social Security Rights Summary: Summary of employee's social security entitlements and obligations
4. Tax Declaration Appendix: Additional tax-related declarations and information required by Belgian law
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Manufacturing
Professional Services
Healthcare
Retail
Education
Construction
Hospitality
Transportation and Logistics
Energy
Telecommunications
Public Sector
Non-Profit
Media and Entertainment
Relevant Teams
Human Resources
Payroll
Legal
Compliance
Operations
Administration
Finance
People Operations
Employee Services
Relevant Roles
HR Manager
HR Director
HR Administrator
Payroll Manager
Payroll Administrator
HR Business Partner
Compliance Officer
Legal Counsel
Office Manager
Operations Manager
HR Coordinator
Recruitment Manager
Personnel Administrator
Employee Relations Manager
Benefits Administrator
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