The Staff Declaration Form is a crucial document used in Philippine employment relationships to establish clear records of employee information and declarations. It is typically implemented during the onboarding process or updated periodically throughout employment. The form ensures compliance with Philippine labor laws, particularly the Labor Code of the Philippines and the Data Privacy Act of 2012, by collecting necessary employee information, declarations of potential conflicts of interest, health status, and other relevant disclosures. The document helps organizations maintain accurate employee records, manage potential risks, and fulfill their legal obligations as employers in the Philippine jurisdiction. It serves as a key reference point for both employer and employee, documenting important declarations and consents that may be necessary for future reference or legal purposes.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Personal Information: Employee's basic details including full name, date of birth, address, contact information, and government-issued ID numbers (SSS, TIN, PhilHealth, Pag-IBIG)
2. Employment Details: Current position, department, employee ID, date of employment, and reporting relationships
3. Educational and Professional Qualifications: Declaration of academic qualifications, professional certifications, and licenses relevant to the position
4. Conflict of Interest Declaration: Disclosure of any business interests, relationships with other employees, or external commitments that could conflict with duties
5. Criminal Record Declaration: Statement regarding any criminal convictions or pending cases
6. Health Declaration: Basic health information and any conditions that may affect work performance
7. Emergency Contact Information: Details of persons to be contacted in case of emergency
8. Data Privacy Consent: Employee's consent for collection and processing of personal information as per Data Privacy Act
9. Declaration of Truth: Employee's confirmation that all provided information is true and accurate
10. Acknowledgment and Signature: Final declaration and signature section with date
1. Previous Employment Declaration: Details of previous employment history - used for senior positions or when specific experience verification is required
2. Financial Interests: Declaration of financial investments or interests - used for management positions or regulated industries
3. Professional Organization Memberships: List of professional affiliations - used when relevant to the position
4. Intellectual Property Declaration: Declaration regarding previous IP rights - used for technical or creative positions
5. Security Clearance Information: Additional security-related declarations - used for positions requiring security clearance
6. Foreign Employment History: Declaration of overseas employment - used when relevant to position or industry requirements
1. Schedule A - Code of Conduct Summary: Summary of key company policies and code of conduct rules referenced in the declaration
2. Schedule B - Conflict of Interest Guidelines: Detailed guidelines helping employees identify and declare potential conflicts of interest
3. Schedule C - Required Supporting Documents: List of documents that must be submitted along with the declaration form
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Healthcare
Education
Government and Public Sector
Retail
Professional Services
Telecommunications
Construction
Business Process Outsourcing
Non-Profit Organizations
Transportation and Logistics
Energy and Utilities
Relevant Teams
Human Resources
Legal
Compliance
Administration
Personnel Management
Employee Relations
Talent Management
Records Management
Risk Management
Relevant Roles
HR Manager
HR Director
Compliance Officer
Legal Counsel
HR Administrator
Recruitment Manager
Employee Relations Manager
HR Business Partner
Personnel Officer
Training Coordinator
Benefits Administrator
HR Operations Manager
Talent Acquisition Specialist
Records Management Officer
Find the exact document you need
Income Certificate Self Declaration Form
A Philippine legal document for self-declaring personal income, used for official purposes requiring income verification under Philippine law.
Download
Legal Declaration
A notarized sworn statement under Philippine law that formally declares facts or circumstances for legal or official purposes.
Download
Declaration For Entry Of Unaccompanied Articles
A Philippine customs declaration document required for importing unaccompanied personal effects into the Philippines, subject to Bureau of Customs regulations.
Download
Self Employed Declaration Letter
A formal declaration document under Philippine law that verifies an individual's self-employed status, typically used for official and financial purposes.
Download
Self Declaration Form For Caste Certificate
A notarized self-declaration form used in the Philippines for officially declaring and documenting one's cultural or ethnic identity for administrative purposes.
Download
Declaration Letter For Student
A formal student declaration document used in the Philippine education system for official statements or commitments, subject to local education and privacy laws.
Download
Declaration Letter For Employee
A formal written declaration by an employee under Philippine jurisdiction, used to officially attest to specific employment-related matters or circumstances.
Download
Declaration Letter For Passport
A formal sworn statement used in Philippine passport applications or renewals, governed by RA 8239, to declare specific facts or circumstances required by passport authorities.
Download
Health Declaration Form
A Philippine-compliant form for declaring health status, travel history, and disease exposure, meeting local data privacy and public health requirements.
Download
Airport Declaration Form
A mandatory declaration form required by Philippine authorities for all international air travelers, combining immigration, customs, and health declarations.
Download
Statutory Declaration Letter
A formal sworn statement made under Philippine law, notarized and legally binding, used to declare facts under penalty of perjury.
Download
Signed Declaration Of Applicant And The Parent Legal Guardian
A Philippine law-compliant declaration document combining statements from a minor applicant and their parent/legal guardian, typically used for official authorizations and consents.
Download
Self Declaration Form For Vehicle Ownership Transfer
A notarized declaration form used in the Philippines for legally transferring vehicle ownership between parties, complying with LTO requirements.
Download
Salary Declaration Letter
An official employer-issued document under Philippine law that certifies an employee's salary and compensation details for various legal and financial purposes.
Download
Declaration Of Undertaking
A formal written commitment document under Philippine law where a party declares specific promises or obligations, typically notarized for legal validity.
Download
Custodian Of Records Affidavit
A Philippine legal document where a records custodian formally attests to the authenticity and proper maintenance of specific business or organizational records.
Download
Sworn Declaration
A legally binding document used in the Philippines where statements are made under oath before a notary public, commonly used for official and business purposes.
Download
Statutory Declaration Form
A legally binding sworn statement made under Philippine law, authenticated by a notary public, declaring certain facts to be true.
Download
Medical Declaration Form For Employees
A Philippines-compliant medical declaration form for documenting employee health status and medical history, aligned with local labor and privacy laws.
Download
Long Term Supplier Declaration
A formal declaration document under Philippine law that certifies the origin and compliance status of goods in long-term supply arrangements.
Download
Declaration Of Origin
A Philippine customs document certifying the origin of goods for international trade compliance and preferential tariff treatment.
Download
Self Declaration Of Surviving Spouse Form
A legal document used in the Philippines where a surviving spouse formally declares their status following their partner's death, used for benefit claims and property settlements.
Download
Salary Declaration Form
A Philippine-compliant document that formally declares an employee's complete compensation structure, including salary, benefits, and statutory deductions.
Download
Format Of Affidavit For Declaration
A legally-binding sworn statement document used in the Philippines for declaring facts under oath, complying with Philippine notarial laws and regulations.
Download
Employee Declaration Form
A Philippine-compliant form capturing essential employee information, declarations, and acknowledgments required for employment documentation and legal compliance.
Download
Affidavit Of Custodian Of Records Form
A sworn statement under Philippine law certifying the authenticity and proper maintenance of business records by their designated custodian.
Download
Supplier Declaration Form
A legally binding supplier documentation form used in the Philippines to declare compliance with local laws, regulations, and business requirements.
Download
New Declaration Form
A notarized legal document under Philippine law where parties formally declare specific facts or commitments under oath.
Download
Medical Declaration Form
A Philippine-compliant document for declaring personal health status and medical history, meeting local privacy and healthcare regulations.
Download
Income Self Declaration Form
A Philippine-compliant legal document for formal self-declaration of income from various sources, meeting BIR requirements and local tax regulations.
Download
Declaration Of Trust Form
A Philippine legal document establishing a trust relationship where a trustee manages assets for beneficiaries, compliant with local trust laws and regulations.
Download
Declaration Of Goods Form
A mandatory customs document required by the Philippines Bureau of Customs for declaring goods' details, value, and duty assessment in import/export transactions.
Download
Declaration Of Assets And Liabilities Form
A mandatory financial disclosure document for Philippine public officials and employees, declaring their assets, liabilities, and net worth as required by RA 6713.
Download
Declaration Letter To Whom It May Concern
A formal declaration document under Philippine law used to officially state facts or circumstances to unspecified recipients.
Download
Declaration Letter For Subsidiary Company
A formal declaration document under Philippine law that confirms and details the relationship between a parent company and its subsidiary, including ownership and control structures.
Download
Customs Declaration Form
A mandatory document required by Philippine customs authorities for declaring imported or exported goods, serving as the basis for customs clearance and duty assessment.
Download
Custodian Declaration Form
A Philippine regulatory document declaring a custodian's compliance with local banking and securities laws, including commitments on asset segregation and risk management.
Download
Arrival Declaration Form
A mandatory declaration form required for all travelers entering the Philippines, collecting essential immigration, customs, and health information as per Philippine law.
Download
Declaration Of Guarantor Passport
A legal document used in the Philippines where a qualified individual formally vouches for a passport applicant's identity and citizenship under Philippine law.
Download
Declaration Of Non Ownership
A Philippine legal document certifying that an individual or entity does not own or have ownership rights to specified property or assets.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)