The Anti Money Laundering Declaration Form is a mandatory compliance document required under Belgian law for financial institutions and other regulated entities to fulfill their customer due diligence obligations. This form implements requirements from the Belgian AML Law of 18 September 2017, which transposes EU AML Directives into national law. It serves as a key document in the customer onboarding process, collecting essential information for risk assessment and ongoing monitoring. The form must be completed before establishing business relationships or conducting certain transactions, particularly when dealing with high-risk customers or transactions above specified thresholds. Regular updates are required to ensure continued compliance with Belgian AML regulations and EU directives.
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1. Declaration Details: Date, reference number, and identifying information of the financial institution requiring the declaration
2. Declarant Information: Full legal name, address, and contact details of the individual or entity making the declaration
3. Identity Verification: Details of identification documents provided (passport, ID card, or other official documents) including document numbers and issuing authorities
4. Business Activity Information: Nature of business activities, source of funds, and expected transaction patterns
5. Beneficial Ownership Declaration: Information about ultimate beneficial owners holding 25% or more ownership/control as per Belgian law
6. PEP Status Declaration: Declaration regarding Politically Exposed Person status of the declarant and related parties
7. Transaction Profile: Expected types and volumes of transactions to be conducted
8. Declarations and Undertakings: Formal statements confirming the truthfulness of provided information and commitment to update any changes
9. Signature Section: Space for date, signature, and name of authorized signatory
1. Corporate Structure: For legal entities only - detailed information about the company structure, shareholders, and directors
2. Intermediary Declaration: Required when the declarant is acting on behalf of another person or entity
3. Tax Residency Information: Additional section for cross-border activities or when required by specific institutional policies
4. Source of Wealth Declaration: Detailed explanation of wealth sources, required for high-risk customers or transactions above certain thresholds
5. Related Party Information: Information about connected parties, required for complex corporate structures or group relationships
1. Appendix A - Document Checklist: List of required supporting documents and verification materials
2. Appendix B - Beneficial Ownership Structure Chart: Visual representation of ownership structure for complex corporate entities
3. Appendix C - Risk Assessment Form: Internal risk classification worksheet based on provided information
4. Appendix D - Supporting Documents: Copies of identification documents, proof of address, and other supporting materials
5. Appendix E - Transaction Profile Details: Detailed breakdown of expected transaction types, volumes, and frequencies
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Insurance
Investment Services
Real Estate
Legal Services
Accounting and Tax Advisory
Trust and Company Service Providers
Payment Services
Cryptocurrency Services
Diamond Trading
Art Dealing
Gaming and Gambling
Non-Profit Organizations
Relevant Teams
Compliance
Legal
Risk Management
Customer Onboarding
Financial Crime
Client Relations
Due Diligence
Regulatory Reporting
Account Management
Investigation
Relevant Roles
Compliance Officer
Money Laundering Reporting Officer (MLRO)
Risk Manager
Legal Counsel
Account Manager
Customer Due Diligence Officer
Onboarding Specialist
AML Analyst
KYC Specialist
Relationship Manager
Financial Crime Investigator
Regulatory Reporting Officer
Chief Risk Officer
Compliance Manager
Due Diligence Manager
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