The Residence Declaration Form is a fundamental document in the Belgian administrative system, required by law for anyone establishing or changing residence in Belgium. This form must be submitted within 8 days of taking up residence in a Belgian municipality, as mandated by the Belgian Civil Code and the Law of 15 December 1980. The document serves multiple purposes: it initiates the official residence registration process, enables local authorities to maintain accurate population records, and ensures compliance with immigration regulations. The form is particularly crucial for accessing public services, healthcare, and social security benefits, as well as fulfilling tax obligations. For foreign nationals, it is an essential step in obtaining a residence permit or card, while for Belgian citizens, it ensures proper registration for voting and administrative purposes. The information collected through this form feeds into the National Register (Rijksregister/Registre National), Belgium's centralized population database.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Personal Information: Core identification details including full name, date of birth, nationality, and national registry number if applicable
2. Contact Details: Current and previous address, phone number, email address
3. Family Composition: Details of family members residing at the same address, including relationships and identification information
4. Address Declaration: Specific details about the new residence address in Belgium, including type of residence and start date of occupancy
5. Purpose of Stay: Declaration of the main reason for residence (work, study, family reunion, etc.)
6. Duration of Stay: Intended length of stay in Belgium
7. Declaration of Truth: Legal statement confirming that all provided information is true and complete
8. Privacy Notice: Information about how personal data will be processed in accordance with GDPR
9. Signature Block: Date, place, and signature fields for the declarant
1. Employment Details: Required for those registering based on employment - includes employer information and contract details
2. Student Status: Required for students - includes educational institution details and program information
3. EU Citizen Rights: Specific section for EU citizens explaining their rights under EU freedom of movement
4. Third Country National Information: Additional requirements for non-EU citizens including visa/permit information
5. Property Owner Authorization: Required when the registrant is not the property owner - includes landlord's declaration
6. Professional Activities: Required for self-employed individuals or business owners
7. Social Security Declaration: Required for those receiving social benefits or requiring social assistance
1. Required Documents Checklist: List of supporting documents needed based on the individual's status and situation
2. Identity Document Copies: Appendix for attaching copies of passport, ID card, or other identity documents
3. Proof of Address: Appendix for rental contract, property deed, or other address verification documents
4. Supporting Documents: Appendix for additional documents such as employment contracts, study certificates, or marriage certificates
5. Municipal Information Sheet: Local municipality-specific information and contact details
6. Rights and Obligations: Detailed information about the rights and obligations of residents in Belgium
Relevant legal definitions
Clauses
Relevant Industries
Government & Public Sector
Real Estate
Education
Immigration Services
Human Resources
Legal Services
Healthcare
Social Services
Financial Services
Relocation Services
Relevant Teams
Human Resources
Legal
Administrative Services
Global Mobility
Compliance
International Relations
Student Services
Employee Relations
Public Services
Registration Services
Relevant Roles
Immigration Officer
Municipal Administrator
HR Manager
Relocation Specialist
Global Mobility Manager
Administrative Assistant
Legal Counsel
Compliance Officer
Public Service Officer
Registration Officer
Housing Officer
International Student Advisor
Employee Relations Manager
Expatriate Services Coordinator
Civil Servant
Find the exact document you need
Declaration Of Representative
A Belgian law-compliant document that formally establishes and confirms the appointment of a representative to act on behalf of an individual or entity.
Download
Declaration Of Interest
A Belgian law-compliant document for declaring potential conflicts of interest and financial stakes, ensuring transparency and regulatory compliance.
Download
Declaration Form For Scholarship
A Belgian-compliant declaration form for scholarship applications, incorporating required personal, academic, and financial information under Belgian education law.
Download
Bank Declaration Letter
A formal declaration issued by a Belgian bank confirming client banking information, governed by Belgian banking laws and EU regulations.
Download
Living Will Declaration Form
A Belgian legal document allowing individuals to specify their healthcare preferences and end-of-life decisions, compliant with Belgian Euthanasia Act 2002.
Download
Health Declaration Form
A Belgian-compliant health declaration form for collecting and processing personal health information under GDPR and national privacy laws.
Download
Statutory Declaration Of Acknowledgement Of Parentage Form
A Belgian legal document for formal acknowledgement of parentage, processed through municipal authorities and governed by Belgian civil law.
Download
Single Status Statutory Declaration
A Belgian legal document declaring an individual's marital status, executed under Belgian civil law and authenticated by competent authorities.
Download
Salary Declaration Letter
A Belgian-law compliant official document confirming an employee's salary and employment status, used for various administrative and verification purposes.
Download
Age Declaration Certificate
A Belgian legal document certifying an individual's age and date of birth, authenticated by relevant authorities and compliant with federal and regional requirements.
Download
Affidavit Declaration
A formally notarized written statement made under oath in Belgium, serving as legally binding evidence under Belgian law and regulations.
Download
Statutory Declaration Form
A formal legal document under Belgian law where individuals or entities make sworn statements of fact, authenticated by authorized officials.
Download
Medical Declaration Form For Employees
A Belgian-compliant medical declaration form for employee health status reporting and workplace health management.
Download
Declaration Of Origin
A Belgian/EU customs document certifying the country of origin of exported goods, essential for international trade compliance and preferential treatment determination.
Download
Sponsorship Declaration Form
A Belgian legal document establishing a sponsor's formal commitment to support a beneficiary, complying with Belgian immigration law and EU regulations.
Download
Salary Declaration Form
A Belgian legal document that formally declares and records an employee's complete compensation package in compliance with Belgian employment and tax laws.
Download
Referee Declaration Form
A Belgian legal document for sports referees declaring their qualifications, responsibilities, and compliance with regulations.
Download
Employee Declaration Form
A Belgian-law compliant form collecting essential employee information and declarations required for employment relationship establishment and regulatory compliance.
Download
Supplier Declaration Form
A Belgian law-compliant declaration form for suppliers to certify product origin and regulatory compliance under EU and Belgian commercial regulations.
Download
Residency Declaration Form
An official Belgian administrative form for declaring residential address and registering with local authorities under Belgian federal and municipal regulations.
Download
Medical Declaration Form
A Belgian-law compliant medical declaration document for certifying health conditions and medical status, meeting both national healthcare requirements and EU data protection standards.
Download
Declaration Of Trust Form
A legal document establishing a trust arrangement under Belgian law, compliant with the Hague Trust Convention, detailing asset transfer and management terms between settlor, trustee, and beneficiaries.
Download
Declaration Of Identity Form
A Belgian legal document for official identity verification, capturing personal details in compliance with Belgian privacy laws and EU GDPR.
Download
Declaration Of Goods Form
A mandatory customs document under Belgian and EU law for declaring imported or exported goods, used for duty assessment and regulatory compliance.
Download
Declaration Form For Job Application
A Belgian-law compliant declaration form for job applications, incorporating GDPR requirements and employment law provisions.
Download
Customs Declaration Form
Belgian Customs Declaration Form compliant with EU and national regulations for declaring imported/exported goods and calculating applicable duties.
Download
Arrival Declaration Form
A mandatory form required under Belgian law for foreign nationals to declare their arrival and presence in Belgium to local authorities.
Download
Common Law Statutory Declaration
A formal sworn statement combining common law declaration principles with Belgian legal requirements, authenticated by qualified officials under Belgian law.
Download
Declaration Of Relationship Letter
A formal Belgian legal document declaring and confirming the relationship status between two individuals, used for official and administrative purposes under Belgian law.
Download
Guarantor Declaration
A Belgian law-governed declaration where a guarantor formally commits to securing another party's obligations to a creditor, subject to the Belgian Civil Code requirements.
Download
Custodianship Declaration
A Belgian legal document establishing custodianship arrangements for protected persons, defining the custodian's powers and responsibilities under Belgian law.
Download
Manufacturer Declaration Letter
A formal manufacturer's declaration document under Belgian law that confirms product compliance with applicable standards and regulations, serving as a legally binding statement.
Download
Property Declaration Form
A Belgian legal document for formal declaration and registration of property details with authorities, complying with local cadastral and tax regulations.
Download
Name Change Declaration Form
A legal form for requesting name changes under Belgian law, submitted to the Ministry of Justice with required personal information and supporting documentation.
Download
Birth Declaration Form
A mandatory legal document under Belgian law for registering a newborn's birth within 15 days, forming the basis for the child's civil status and identity.
Download
Power Of Attorney Declaration
A Belgian law-governed legal instrument authorizing an appointed person to act on behalf of another in specified personal, medical, financial, or business matters.
Download
Electronic Health Declaration
A Belgian law-compliant electronic declaration for collecting and processing health information, adhering to EU data protection standards.
Download
Change Of Name Declaration
A legal declaration for requesting a name change under Belgian law, submitted to relevant municipal or federal authorities.
Download
Declaration Of Assets And Liabilities
A Belgian law-governed document providing a comprehensive declaration of an individual's or entity's assets and liabilities, used for official financial disclosure purposes.
Download
Sworn Declaration Form
A formal legal document under Belgian law where declarations are made under oath, typically requiring official certification and carrying legal consequences for false statements.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)