Staffing Agency Agreement

Staffing Agency Agreement Template for Denmark

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Document background

The Staffing Agency Agreement is essential for businesses operating in Denmark that either provide or utilize temporary staffing services. This document is specifically designed to comply with Danish employment law, including the Temporary Agency Workers Act (Vikarlovens) and related legislation. It establishes the legal framework for temporary staffing arrangements, defining the rights and obligations of the staffing agency, client company, and temporary workers. The agreement covers crucial aspects such as equal treatment principles, working conditions, payment terms, and data protection requirements under GDPR. It's particularly important as it helps ensure compliance with Danish labor regulations while providing a clear operational framework for temporary staffing relationships.

Suggested Sections

1. Parties: Identification of the staffing agency and the client company, including business registration details

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Key terms used throughout the agreement, including 'Temporary Workers', 'Assignment', 'Client', etc.

4. Services: Detailed description of the staffing services to be provided, including recruitment and placement processes

5. Agency Obligations: Responsibilities of the staffing agency, including worker screening, compliance with employment laws, and administrative duties

6. Client Obligations: Client's responsibilities regarding temporary workers, workplace safety, and cooperation with the agency

7. Temporary Worker Status: Clarification of employment relationships and equal treatment principles under Danish law

8. Fees and Payment Terms: Pricing structure, payment terms, and invoicing procedures

9. Data Protection: GDPR compliance measures and data processing obligations

10. Confidentiality: Protection of confidential information of all parties

11. Liability and Insurance: Allocation of risks, required insurance coverage, and limitation of liability

12. Term and Termination: Duration of agreement, notice periods, and termination rights

13. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. International Placements: Additional provisions for cross-border worker placements within the EU/EEA

2. Specialized Industry Requirements: Specific provisions for regulated industries like healthcare or financial services

3. Volume Commitments: Minimum volume guarantees and associated pricing structures

4. Training Services: Additional provisions for agency-provided training programs

5. Direct Hire Provisions: Terms for converting temporary workers to permanent employees

6. Project-Specific Terms: Special conditions for specific projects or assignments

7. KPIs and Service Levels: Detailed service level agreements and performance metrics

8. Compliance with Collective Agreements: Specific provisions when operating under Danish collective agreements

Suggested Schedules

1. Schedule 1 - Fee Schedule: Detailed pricing structure, markup rates, and special fees

2. Schedule 2 - Service Specifications: Detailed description of recruitment and placement processes

3. Schedule 3 - Required Worker Qualifications: Standard qualification requirements and verification procedures

4. Schedule 4 - Data Processing Agreement: Detailed GDPR-compliant data processing terms

5. Schedule 5 - Assignment Documentation: Standard forms for assignment confirmations and timesheet templates

6. Schedule 6 - Insurance Requirements: Detailed insurance coverage requirements and certificates

7. Appendix A - Key Contact Information: Contact details for key personnel from both parties

8. Appendix B - Compliance Checklist: Checklist ensuring compliance with Danish employment laws

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