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The Employee Not Meeting Expectations Letter is a crucial document in Danish employment relations, used when formal documentation of performance issues becomes necessary. It serves as both a warning and a constructive tool for improvement, typically issued after informal discussions have not resulted in the required performance enhancement. The document must comply with Danish employment law principles, including the Danish Salaried Employees Act and relevant collective agreements. It should be used when there are specific, documentable performance issues that need addressing, and forms part of a fair and transparent performance management process. The letter typically follows Danish workplace practices of dialogue and support, while creating a clear record of expectations and consequences. This document is particularly important in Denmark's employee-protective legal environment, where proper documentation of performance issues is essential for any potential future employment actions.

1. Header and Date: Company letterhead, date, and formal letter formatting

2. Employee Information: Full name, position, department, and employee ID of the recipient

3. Subject Line: Clear indication that this is a formal notice regarding performance expectations

4. Performance Concerns: Specific, factual description of the performance issues, including dates and examples

5. Expected Standards: Clear outline of the performance standards required for the role

6. Gap Analysis: Detailed explanation of how current performance falls short of expectations

7. Previous Discussions: Reference to any prior verbal discussions or warnings about these issues

8. Improvement Plan: Specific, measurable actions required to improve performance

9. Timeline: Clear timeframe for expected improvements and review dates

10. Support Offered: Description of resources and support available to help improve performance

11. Consequences: Clear statement of potential consequences if performance doesn't improve

12. Closing: Invitation for discussion and signature blocks