Dismissal Letter For Poor Performance

Dismissal Letter For Poor Performance Template for Denmark

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Document background

The Dismissal Letter For Poor Performance is a crucial document used in Danish employment contexts when terminating an employee's contract due to documented performance issues. It must comply with Danish employment law, particularly the Funktionærloven (Danish Salaried Employees Act) and related employment regulations. This document is used after proper performance management processes have been followed, including documented performance reviews, warnings, and improvement plans. The letter serves as the formal notification of termination, containing specific details about the grounds for dismissal, notice period, final payments, and transitional arrangements. It should be drafted carefully to ensure legal compliance while maintaining professionalism and clarity, as it may be scrutinized in potential legal proceedings.

Suggested Sections

1. Employee and Company Details: Full names, addresses, and relevant employee information including position and start date

2. Formal Notice of Termination: Clear statement of employment termination, including the effective date and notice period as per Danish law

3. Grounds for Dismissal: Specific documented instances of poor performance, reference to previous warnings and improvement plans

4. Notice Period Arrangements: Details of the notice period, including last working day and any specific duties during this period

5. Final Payment Details: Information about final salary, unused vacation pay, and other statutory entitlements

6. Company Property: Instructions regarding return of company property and handling of confidential information

7. Contact Person: Details of HR representative or manager for any questions or concerns

Optional Sections

1. Garden Leave Provisions: Used when the employee will be placed on garden leave during the notice period

2. Outplacement Support: Include if the company is offering career transition assistance

3. Reference Arrangements: Include if the company has agreed to provide a reference and under what terms

4. Non-Compete Reminder: Include if there are existing non-compete clauses that continue after termination

5. Severance Package: Include if additional severance pay or benefits are being offered beyond statutory requirements

Suggested Schedules

1. Performance Review Documentation: Copies of relevant performance reviews and evaluations

2. Written Warnings: Copies of previous formal warnings issued to the employee

3. Performance Improvement Plan: Copy of any PIPs and documentation of follow-up meetings

4. Meeting Minutes: Records of performance-related meetings and discussions

5. Handover Document Template: Template for documenting ongoing work and responsibilities

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