Employment Reference Letter

Employment Reference Letter Template for Denmark

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Document background

The Employment Reference Letter is a crucial document in the Danish employment landscape, serving as an official record of an individual's employment history with an organization. Under Danish law, employees have a legal right to receive a reference letter upon termination of employment, and employers are obligated to provide accurate and objective information. The document typically outlines the duration of employment, positions held, main responsibilities, and performance assessment, while complying with both Danish employment legislation and EU data protection regulations (GDPR). This reference letter is commonly used during job applications, career transitions, or when proof of previous employment is required. The content must be factual and non-discriminatory, focusing on relevant professional information while avoiding personal remarks that could unfairly influence future employment opportunities.

Suggested Sections

1. Letterhead and Date: Company letterhead including full contact details and the current date

2. Recipient Information: To whom it may concern or specific recipient details if known

3. Employee Identification: Full name of the employee and their personal number (if relevant and permitted)

4. Employment Period: Precise dates of employment from start to end

5. Position and Role: Detailed description of the employee's job title(s) and main responsibilities

6. Performance Summary: Factual description of the employee's performance, skills, and competencies

7. Reason for Departure: Brief, neutral statement about why the employment ended (if appropriate)

8. Closing Statement: Professional closing with willingness to provide further information

9. Signature Block: Name, title, and signature of the authorized person writing the reference

Optional Sections

1. Project Highlights: Specific major projects or achievements, used when the employee had significant accomplishments worth highlighting

2. Training and Development: List of relevant training or certifications completed during employment, included when the employee underwent significant professional development

3. Leadership Responsibilities: Details about team management or leadership roles, included when the employee held supervisory positions

4. Special Commendations: Any awards or special recognition received, included when the employee received formal recognition

5. Language Skills: Information about language proficiencies, particularly relevant for international contexts

Suggested Schedules

1. Performance Reviews Summary: Optional appendix containing summarized information from formal performance reviews, if relevant and requested

2. Project Portfolio: Optional appendix listing major projects and their outcomes, particularly relevant for technical or project-based roles

3. Certification Copies: Copies of relevant certifications or training completions obtained during employment

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