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Employee Onboarding Form Template for Denmark

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Key Requirements PROMPT example:

Employee Onboarding Form

Document background
The Employee Onboarding Form is a fundamental document used when integrating new employees into an organization under Danish jurisdiction. It serves multiple purposes: ensuring compliance with Danish employment law, establishing clear records of employment terms, and facilitating the practical aspects of joining the organization. The form includes mandatory sections required by Danish legislation, such as personal information collection under GDPR, employment terms as per the Danish Act on Employment Contracts, and various authorizations needed for system access and benefit enrollment. This document is typically used immediately after an employment contract is signed and before or during the employee's first day, forming a crucial part of the employment documentation package.
Suggested Sections

1. Employee Personal Information: Basic details including full name, CPR number (Danish personal ID), address, and contact information

2. Position Details: Job title, department, start date, immediate supervisor, and workplace location

3. Employment Terms: Employment type (full-time/part-time), working hours, probationary period, and notice period

4. Compensation: Salary details, payment frequency, bank account information, pension scheme participation

5. Holiday Entitlement: Annual leave allowance and holiday pay information as per Danish Holiday Act

6. Data Protection Declaration: GDPR-compliant statement about personal data collection and processing

7. Working Time Agreement: Standard working hours, flex time arrangements, and overtime policies

8. Employee Acknowledgment: Section for employee signature confirming understanding and acceptance of terms

Optional Sections

1. Collective Agreement Coverage: Required if the employment is covered by a collective agreement (overenskomst)

2. Company Car Agreement: Include if the position comes with a company car benefit

3. Non-Competition Clause: For positions requiring non-compete agreements, subject to Danish legal restrictions

4. Health Insurance Benefits: Details of private health insurance if offered by the company

5. Remote Work Arrangements: Include for positions allowing work from home or flexible location options

6. Additional Benefits: Description of other benefits like phone, internet, or meal subsidies

7. International Assignment Terms: Required for employees working across borders or temporarily stationed abroad

Suggested Schedules

1. Schedule 1: IT Systems Access Form: Form for requesting access to necessary company systems and platforms

2. Schedule 2: Employee Handbook Acknowledgment: Confirmation of receipt and understanding of company policies

3. Schedule 3: Emergency Contact Information: Form for emergency contact details

4. Schedule 4: Tax Card Information: Instructions for submitting Danish tax card information

5. Schedule 5: Benefit Selection Forms: Forms for selecting various optional benefits

6. Appendix A: Code of Conduct: Company's code of conduct and ethical guidelines

7. Appendix B: Privacy Notice: Detailed GDPR-compliant privacy notice for employees

Authors

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Relevant Industries
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Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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