Employment Confirmation Letter

Employment Confirmation Letter Template for Denmark

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Document background

The Employment Confirmation Letter is a mandatory document under Danish employment law, specifically required by the Danish Act on the Employer's Obligation to Inform Employees (Ansættelsesbevisloven). This document must be provided to employees within one month of their employment start date and contains essential information about the employment relationship, including position, workplace, salary, working hours, and other key terms. The Employment Confirmation Letter serves as both a legal requirement and a practical tool for documenting the agreed-upon terms between employer and employee. It's particularly important in the Danish context where employment relationships are governed by a combination of statutory law, collective agreements, and individual contracts.

Suggested Sections

1. Header and Date: Company letterhead, date, and reference number if applicable

2. Employee and Employer Details: Full names and addresses of both parties

3. Position and Start Date: Job title, department, start date, and reporting relationship

4. Employment Terms: Full-time/part-time status, work location, working hours, and probationary period if applicable

5. Compensation: Salary, payment frequency, pension contributions, and any additional benefits

6. Holiday Entitlement: Annual leave entitlement and holiday pay arrangements as per Danish Holiday Act

7. Notice Period: Required notice periods for termination from both parties

8. Collective Agreement Reference: If applicable, reference to any collective agreement covering the employment

9. Signatures: Space for both employer and employee signatures and date

Optional Sections

1. Bonus Arrangements: Include when the position includes performance-based bonuses or commission structures

2. Company Car/Phone: When additional benefits like company car or phone are provided

3. Travel Requirements: If the position involves regular business travel

4. Confidentiality Statement: For positions handling sensitive information or trade secrets

5. Intellectual Property Rights: For creative or technical positions where IP ownership needs to be clarified

6. Working from Home: Include if remote work or hybrid arrangements are part of the employment terms

7. Non-Competition Clause: For senior positions or roles with access to sensitive business information

Suggested Schedules

1. Job Description: Detailed outline of role responsibilities and requirements

2. Benefits Package Overview: Detailed description of all benefits included in the employment package

3. Company Policies: Key company policies that the employee needs to acknowledge

4. IT Security Policy: If the role involves use of company IT systems

5. Employee Handbook Reference: Reference to and key excerpts from the employee handbook

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