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The Employment Confirmation Letter is a critical document in the Indian employment lifecycle, typically issued after successful completion of a probationary period. This document serves multiple purposes: it formally confirms the employee's permanent status, reiterates or updates employment terms, and provides a clear record of the employment relationship's evolution. The letter must align with various Indian labor laws, including the Industrial Employment (Standing Orders) Act and relevant state-specific regulations. It's commonly used when an employee has demonstrated satisfactory performance during their probation period and the organization wishes to confirm their permanent employment. The document includes key information such as designation, salary structure, benefits, and any modified terms from the initial employment agreement.

1. Letter Header: Company letterhead, date, reference number, and employee details

2. Subject Line: Clear indication that this is an Employment Confirmation Letter

3. Opening Statement: Formal confirmation of permanent employment status and effective date

4. Position and Department: Confirmation of job title, role, and reporting relationship

5. Compensation Details: Confirmed salary structure, including basic pay and allowances

6. Working Hours and Location: Standard working hours, work location, and any flexibility arrangements

7. Benefits and Entitlements: Overview of benefits including leave, insurance, and other perks

8. Terms and Conditions: Reference to continuation of existing employment terms or any modifications

9. Closing Statement: Congratulatory note and welcome to permanent employment

10. Signature Block: Authorized signatory details and space for acceptance by employee