Job Letter

Job Letter Template for Denmark

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Document background

The Job Letter is a mandatory document under Danish employment law that must be provided to employees within one month of starting employment. It serves as the primary document establishing the employment relationship and must comply with the Danish Act on the Employer's Obligation to Inform Employees (Ansættelsesbevisloven). The Job Letter should contain all essential employment terms and conditions, including position, salary, working hours, notice periods, and applicable collective agreements. This document is crucial for both employers and employees as it provides legal certainty and clarity regarding the employment relationship, while ensuring compliance with Danish employment legislation. The Job Letter must be updated if there are any significant changes to the employment terms.

Suggested Sections

1. Company Information: Full legal name and address of the employer

2. Employee Information: Full name and address of the employee

3. Position and Workplace: Job title, role description, and primary workplace location

4. Start Date and Duration: Employment start date and whether the contract is permanent or fixed-term

5. Working Hours: Normal working hours, including any flexible arrangements

6. Salary and Benefits: Base salary, payment frequency, pension contributions, and any fixed benefits

7. Holiday Entitlement: Annual leave entitlement and holiday pay arrangements as per Danish Holiday Act

8. Notice Period: Notice periods for termination by either party

9. Collective Agreement Reference: Reference to any applicable collective agreement

Optional Sections

1. Probationary Period: Include when the employment is subject to a probationary period

2. Bonus Arrangements: Include when the position includes performance-based bonuses or commission

3. Company Car: Include when a company car is part of the employment package

4. Home Office Arrangement: Include when the employee has the option to work from home

5. Non-Competition Clause: Include for senior positions or roles with access to sensitive information

6. Intellectual Property Rights: Include for creative or technical positions where IP creation is expected

7. Travel Requirements: Include when the position requires regular business travel

8. Training Obligations: Include when specific training or certification requirements exist

Suggested Schedules

1. Job Description: Detailed description of roles, responsibilities, and reporting lines

2. Benefits Package Overview: Detailed list of all benefits and their terms

3. Company Policies: Key company policies that form part of the employment terms

4. Bonus Scheme Rules: Detailed rules and calculations for any bonus arrangements

5. IT and Communication Policy: Rules regarding use of company IT equipment and systems

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