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Employee Onboarding Form for Philippines

Employee Onboarding Form Template for Philippines

A comprehensive document used in the Philippines for collecting and recording essential information from new employees during the hiring process. The form ensures compliance with Philippine labor laws, data privacy regulations, and social security requirements while gathering necessary personal, professional, and administrative information for employment purposes. It serves as an official record of the employee's entry into the organization and facilitates their registration for mandatory government benefits including SSS, PhilHealth, and Pag-IBIG, while also capturing relevant details for internal HR processes and payroll setup.

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What is a Employee Onboarding Form?

The Employee Onboarding Form is a crucial document used during the hiring process in organizations operating within the Philippines. It serves as the primary tool for gathering comprehensive information about new employees while ensuring compliance with Philippine labor laws, including the Labor Code, Data Privacy Act, and various social security regulations. The form typically includes sections for personal information, employment details, government-mandated benefits registration, and necessary declarations. It is designed to streamline the onboarding process while maintaining proper documentation for both legal compliance and organizational records. The document must be completed at the commencement of employment and forms part of the employee's permanent personnel file.

What sections should be included in a Employee Onboarding Form?

1. Personal Information: Basic employee details including full name, date of birth, nationality, civil status, address, and contact information

2. Government IDs and Numbers: Fields for TIN, SSS, PhilHealth, Pag-IBIG numbers, and other relevant government-issued IDs

3. Employment Details: Position, department, reporting manager, start date, employment status, and work location

4. Emergency Contact Information: Names and contact details of persons to notify in case of emergency

5. Educational Background: Academic history, degrees, certifications, and professional licenses

6. Employment History: Previous work experience, including company names, positions, and dates

7. Bank Account Information: Banking details for salary disbursement

8. Benefits Registration: Mandatory benefits enrollment information for SSS, PhilHealth, and Pag-IBIG

9. Data Privacy Consent: Employee consent for personal data collection and processing as per Data Privacy Act

10. Declaration and Signature: Employee certification that all provided information is true and correct

What sections are optional to include in a Employee Onboarding Form?

1. Dependents Information: Details of dependents for benefits coverage, used when employee has eligible dependents

2. Special Skills and Qualifications: Additional competencies and certifications, relevant for technical or specialized positions

3. Health Information: Medical conditions or allergies that employer should be aware of, used when relevant for work requirements

4. Vehicle Information: Details of personal vehicle if parking allocation is provided, used when company offers parking facilities

5. Previous Government Service: Details of prior government employment, used for employees with public sector experience

6. Solo Parent Declaration: Additional form for single parents claiming benefits under Solo Parents Welfare Act

What schedules should be included in a Employee Onboarding Form?

1. Required Document Checklist: List of mandatory documents to be submitted with the onboarding form

2. Employee Code of Conduct: Company policies and guidelines that employee must acknowledge

3. Benefits Summary: Overview of company benefits and eligibility criteria

4. IT Systems Access Form: Request form for necessary system access and equipment

5. Medical Information Form: Detailed health questionnaire for company healthcare coverage

6. Tax Declaration Form: BIR forms for tax withholding purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions

































Clauses

























Relevant Industries

Banking and Financial Services

Information Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Government and Public Sector

Telecommunications

Construction

Hospitality

Business Process Outsourcing

Mining and Natural Resources

Transportation and Logistics

Agriculture

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Payroll

Administration

Operations

Finance

Information Technology

Relevant Roles

HR Manager

HR Director

HR Specialist

Recruitment Manager

Talent Acquisition Specialist

HR Business Partner

Payroll Manager

Compliance Officer

Legal Counsel

Department Manager

Team Leader

Operations Manager

Administrative Officer

Office Manager

HR Administrative Assistant

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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