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The Employment Reference Letter is a vital document in the Philippine employment ecosystem, used when an employee transitions between jobs or requires formal verification of their employment history. It serves as an official record that complies with Philippine labor laws and data privacy regulations, providing prospective employers or other authorized parties with verified information about an individual's work history. The document typically includes employment dates, positions held, responsibilities, and may contain performance assessments when permitted. Employment Reference Letters are particularly important in the Philippines, where formal documentation is often required for various purposes including job applications, visa processing, loan applications, and professional licensing. The content and format must balance the need for comprehensive information with legal requirements regarding privacy and fair representation of the employee's tenure.

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Recipient Information: Full name and address of the recipient or 'To Whom It May Concern' if recipient is unknown

3. Subject Line: Clear indication that this is an Employment Reference Letter for the named employee

4. Employment Verification: Confirmation of employment dates, position(s) held, and nature of employment (full-time, part-time, etc.)

5. Role Description: Brief overview of the employee's main responsibilities and duties

6. Performance Assessment: General evaluation of the employee's work quality, reliability, and professional conduct

7. Reason for Departure: Brief statement of why the employment ended (if applicable)

8. Closing Statement: Professional closing with contact information for further verification

9. Signature Block: Name, position, and signature of the authorized person writing the reference