Neutral Reference Letter

Neutral Reference Letter Template for Denmark

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Document background

The Neutral Reference Letter is a standard document in Danish employment practice, used when an employee concludes their employment with an organization. This document type is specifically designed to provide factual information about employment while adhering to Danish legal requirements for objectivity and data protection. The letter typically includes verified details such as employment duration, positions held, and primary responsibilities, without subjective assessments or personal opinions. Under Danish law, employers are obligated to provide such references upon request, and the content must be truthful and non-discriminatory. The document serves as an important tool for employment verification in future job applications and is widely recognized across all business sectors in Denmark.

Suggested Sections

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Addressee Information: Full name and title of the employee, plus 'To Whom It May Concern' if requested

3. Employment Confirmation: Statement confirming employment relationship, including exact dates of employment

4. Position Details: Job title(s) held and any promotions or changes in role during employment

5. Primary Responsibilities: Factual list of main duties and responsibilities performed

6. Employment Type: Specification of full-time/part-time status and any relevant working arrangements

7. Closing Statement: Standard closing confirming factual nature of information provided

8. Signature Block: Company representative's name, title, signature, and contact information

Optional Sections

1. Department Information: Include when employee worked across multiple departments or in large organizations

2. Project Involvement: Add for project-based roles or when specific project experience is relevant

3. Technical Skills: Include for technical positions or when specifically requested

4. Professional Certifications: Add when employee obtained relevant certifications during employment

5. Reason for Departure: Include only if mutually agreed and when beneficial to the employee

6. Working Hours History: Add if there were significant changes in working arrangements during employment

Suggested Schedules

1. Employment History Detail: Detailed breakdown of positions held and dates if employee had multiple roles

2. Project List: Optional appendix listing major projects if relevant to the role

3. Training Certificates: Copies of relevant certificates obtained during employment, if applicable

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