Rental Reference Letter

Rental Reference Letter Template for Denmark

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Document background

A Rental Reference Letter is a vital document in the Danish residential rental market, serving as a formal communication between current and prospective landlords or property managers. This document is typically requested when a tenant is applying for a new rental property and needs to demonstrate their reliability and rental history. The letter, which must comply with Danish rental law and GDPR requirements, includes essential information about the tenancy period, rent payment history, property maintenance, and overall conduct of the tenant. In Denmark's structured rental market, where documentation and formal processes are highly valued, a well-written Rental Reference Letter can significantly impact a tenant's ability to secure future housing. The document should be factual, objective, and focus on verifiable aspects of the tenancy while avoiding subjective opinions or unnecessary personal information.

Suggested Sections

1. Letter Header: Current date, sender's (landlord/property manager) details, and recipient's details (if known) or 'To Whom It May Concern'

2. Tenant Identification: Full name of tenant(s) and any co-tenants covered by this reference

3. Tenancy Period: Exact dates of when the tenancy started and ended

4. Property Details: Address and type of rental property

5. Rental Payment History: Confirmation of rent amount and payment reliability

6. Property Maintenance: Statement about how the tenant maintained the property

7. Closing Statement: Willingness to rent to tenant again and contact information for further questions

8. Signature Block: Landlord's signature, name, title, and contact information

Optional Sections

1. Lease Terms Compliance: Additional details about tenant's compliance with specific lease terms, used when specifically requested or when there were special arrangements

2. Neighbor Relations: Statement about tenant's relationship with neighbors, only included if specifically positive and relevant

3. Reason for Moving: Brief statement about why the tenant left, only if it reflects positively on the tenant

4. Special Acknowledgments: Any special contributions or improvements made by tenant, included when applicable

5. GDPR Compliance Statement: Statement confirming tenant's consent for sharing information, recommended when letter contains detailed personal information

Suggested Schedules

1. Rent Payment Record: Optional attachment showing history of rent payments, if requested and tenant agrees

2. Property Condition Reports: Optional attachment comparing check-in and check-out conditions, if relevant and positive

3. Tenant Consent Form: GDPR-compliant consent form for sharing personal information

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