Public Service Letter Of Recommendation

Public Service Letter Of Recommendation Template for Denmark

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Document background

The Public Service Letter of Recommendation is a crucial document in Danish public administration, typically issued when a public servant concludes their service, seeks internal promotion, or transitions to another role. This document type is specifically designed to meet the requirements of Danish public sector employment documentation, providing an official, objective assessment of the employee's service period, responsibilities, and performance. The letter must comply with Danish public administration laws and data protection regulations, ensuring accuracy, fairness, and appropriate handling of personal information. It serves as an important professional reference that carries the authority of a public institution and can significantly impact the employee's career progression.

Suggested Sections

1. Official Letterhead: Public institution's official letterhead including name, address, and relevant contact information

2. Date and Reference Number: Current date and any relevant administrative reference numbers

3. Employee Identification: Full name, title, and department of the employee being recommended

4. Period of Employment: Specific dates of employment and positions held

5. Role Description: Detailed description of primary responsibilities and scope of work

6. Performance Assessment: Objective evaluation of the employee's performance, skills, and competencies

7. Professional Conduct: Assessment of the employee's professional behavior, reliability, and interaction with colleagues

8. Closing Statement: Standard recommendation closure and willingness to provide further information

9. Authorizing Official: Name, title, and signature of the recommending official with official stamp/seal

Optional Sections

1. Special Projects: Description of significant projects or initiatives led by the employee, used when the employee has made notable contributions

2. Awards and Recognition: List of official awards or recognition received during service, included when applicable

3. Leadership Responsibilities: Details of team management or leadership roles, included for employees with supervisory experience

4. Professional Development: Overview of completed training and certifications, relevant for positions emphasizing continuous learning

5. Reason for Departure: Brief explanation of why the employee is leaving, included only when appropriate and with employee's consent

Suggested Schedules

1. Performance Metrics Summary: Optional appendix with specific performance indicators and achievements

2. Project Portfolio: Optional detailed list of major projects and their outcomes

3. Training Certificates: Copies of relevant professional certifications and training completions

4. Service Record Extract: Official extract from the employee's service record showing positions and dates

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