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A Neutral Reference Letter is a crucial document in the Nigerian employment landscape, used when an employee transitions between jobs or requires verification of previous employment. This document type serves as a standardized way to provide basic employment information while minimizing legal risks for all parties involved. The letter must comply with Nigerian legislation, including the Labour Act, Defamation Act, and NDPR 2019, making it essential to maintain objectivity and accuracy in the information provided. It typically excludes subjective assessments or performance evaluations, focusing instead on verifiable facts such as employment dates, positions held, and basic job responsibilities. The document is widely used across industries and is particularly important in formal sector employment where employment verification is a standard part of hiring processes.

1. Letterhead and Date: Company letterhead with full contact details and current date

2. Recipient Details: Full name and address of the recipient or 'To Whom It May Concern'

3. Subject Line: Clear indication that this is a reference letter for the named employee

4. Employment Confirmation: Verification of employment dates and position(s) held

5. Role Description: Brief, factual description of main responsibilities and duties

6. Closing Statement: Standard closing with contact information for verification

7. Signature Block: Name, position, and signature of authorized representative