Commercial Invoice Packing List

Commercial Invoice Packing List Template for Denmark

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Document background

The Commercial Invoice Packing List is an essential document in international trade operations, particularly for transactions involving Danish and EU jurisdictions. This combined document format streamlines the documentation process by merging two crucial trade documents into one comprehensive record. It must comply with Danish legislation, including the Danish Bookkeeping Act and VAT Act, as well as EU regulations such as the EU Customs Code. The document is typically required for customs clearance, payment processing, and shipping documentation. It includes detailed information about the transaction, goods description, pricing, payment terms, and complete packing specifications. This format is particularly useful for businesses engaged in regular international trade as it reduces paperwork while ensuring compliance with all relevant regulations.

Suggested Sections

1. Invoice Header Information: Contains invoice number, date, reference numbers, and document type declaration

2. Seller Information: Complete details of the selling company including name, address, tax/VAT numbers, and contact information

3. Buyer Information: Complete details of the buying company including name, address, tax/VAT numbers, and contact information

4. Shipping Details: Includes consignee (if different from buyer), shipping method, Incoterms, place of loading and discharge

5. Payment Information: Payment terms, bank details, currency, due date

6. Goods Description Table: Detailed table with item descriptions, HS codes, quantities, unit prices, and total amounts

7. Packaging Details: List of packages with numbers, types, dimensions, and weights

8. Total Amounts: Subtotal, VAT/tax amounts if applicable, shipping costs, insurance, and final total

9. Declaration: Statement of accuracy and compliance with export/import regulations

Optional Sections

1. Special Handling Instructions: Include when goods require specific handling, temperature control, or safety precautions

2. Origin Certificates: Include when required for customs purposes or preferential duty treatment

3. Insurance Details: Include when shipping insurance is separately arranged or specified

4. Additional Party Information: Include when there are additional parties involved (freight forwarder, customs broker, etc.)

5. Quality Certificates: Include when shipping regulated products or when required by buyer

6. Letter of Credit References: Include when payment is by letter of credit

Suggested Schedules

1. Detailed Packing List: Itemized list of contents per package, including individual weights and dimensions

2. Product Specifications: Technical details and specifications of products when required

3. Safety Data Sheets: For hazardous or regulated materials

4. Weight Certificate: Official weight verification when required for shipping or customs

5. Container Loading Plan: When shipping in containers, showing how goods are packed

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