Invoice Voucher

Invoice Voucher Template for Denmark

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Document background

The Invoice Voucher is a crucial document in Danish business operations, required under Danish law for proper accounting and tax compliance. It serves as an official record of financial transactions and is governed by multiple pieces of legislation, including the Danish Bookkeeping Act and VAT Act. The Invoice Voucher must contain specific elements mandated by Danish law, such as unique identification numbers, transaction details, VAT calculations, and payment terms. This document type is essential for maintaining accurate financial records, ensuring tax compliance, and creating a clear audit trail. It's particularly important in Danish business contexts where strict documentation requirements exist for financial transactions and VAT reporting. The document helps businesses meet their legal obligations while providing a standardized format for recording and processing payments.

Suggested Sections

1. Invoice Header Information: Company details including name, address, CVR number (Danish business registration number), and date of issue

2. Invoice Reference Details: Invoice number, order reference, customer reference number, and any relevant project codes

3. Customer Information: Full legal name, address, and VAT registration number of the customer

4. Item Description: Detailed description of goods or services, including quantity, unit price, and total amount per item

5. Calculation Summary: Subtotal, VAT calculation, any discounts applied, and total amount payable in Danish Krone

6. Payment Terms: Due date, payment method, and bank account details for transfer

7. Legal Notices: Mandatory statements required by Danish law including VAT registration statements

Optional Sections

1. Delivery Information: Used when goods are physically delivered, including delivery address and terms

2. Foreign Currency Details: Required for international transactions, showing exchange rates and equivalent amounts

3. Special Payment Terms: Include when installment payments or special credit terms are agreed

4. Purchase Order Reference: When the invoice relates to a specific purchase order or contract

5. Contact Information: Specific department or person handling the transaction, if relevant

Suggested Schedules

1. Detailed Item Breakdown: Detailed listing of items/services when the main invoice needs to remain concise

2. Time Sheet Attachment: For services billed by time, detailed breakdown of hours and activities

3. Supporting Documentation: Any required certificates, delivery notes, or quality documentation

4. VAT Breakdown Schedule: For complex VAT scenarios involving multiple rates or reverse charge mechanisms

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