Private Invoice

Private Invoice Template for Denmark

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Document background

The Private Invoice document serves as a standardized template for businesses and professionals issuing invoices to private individuals in Denmark. It is specifically designed to comply with Danish legal requirements, including the Danish Bookkeeping Act (Bogføringsloven), VAT Act (Momsloven), and relevant EU regulations. This document type is essential for maintaining proper financial records, ensuring tax compliance, and establishing clear payment obligations in private transactions. The Private Invoice includes mandatory elements such as unique invoice numbers, VAT details, payment terms, and seller identification, while being formatted in a way that is easily understood by private recipients. It is particularly useful for businesses regularly dealing with individual customers and must be maintained as part of the company's accounting records according to Danish law.

Suggested Sections

1. Invoice Header: Company/sender details including name, address, CVR number, and contact information

2. Invoice Details: Invoice number, date of issue, and due date

3. Recipient Information: Customer's name, address, and any reference numbers

4. Service/Product Details: Clear itemization of products/services, quantities, unit prices, and descriptions

5. Payment Summary: Subtotal, VAT amount, total amount, and currency specification

6. Payment Instructions: Bank account details, payment methods accepted, and payment reference

7. Legal Notes: Mandatory legal information including VAT registration and payment terms

Optional Sections

1. Delivery Information: Include when physical goods are being delivered, showing delivery address and date

2. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

3. Discount Terms: Include when early payment or other discounts are offered

4. Special VAT Treatment: Include when reverse charge or special VAT rules apply

5. Service Period: Include for services delivered over a specific time period

6. Contact Person: Include when there's a specific contact person for queries about the invoice

Suggested Schedules

1. Specification Sheet: Detailed breakdown of services/products when the main invoice needs to remain concise

2. Time Sheet: For services billed by time, showing detailed breakdown of hours and activities

3. Delivery Note: Copy of signed delivery confirmation when relevant

4. Terms and Conditions: Full terms and conditions if referenced in the main invoice

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