The Private Invoice is a fundamental commercial document used in the Netherlands for billing clients and customers for products or services rendered. It serves as both a payment request and a tax document, requiring compliance with Dutch VAT legislation (Wet op de omzetbelasting 1968) and commercial law. This document type is essential for businesses, freelancers, and sole proprietors operating in the Dutch market, ensuring proper financial record-keeping and tax compliance. The invoice must include specific elements mandated by Dutch law, such as unique invoice numbers, VAT details when applicable, and Chamber of Commerce (KVK) numbers. It's particularly important for maintaining accurate financial records, as Dutch law requires retention of such documents for seven years.
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Key Requirements PROMPT example:
Private Invoice
"I need a Private Invoice template for my IT consultancy services in Amsterdam, compliant with Dutch VAT requirements, that will be used for billing multiple clients on a monthly basis starting January 2025, with standard 30-day payment terms."
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1. Invoice Header: Contains invoice number, date, and document title
2. Seller Information: Full legal name, address, contact details, KVK (Chamber of Commerce) number, VAT number if applicable, and bank details
3. Buyer Information: Client's full name, billing address, and any reference numbers
4. Service/Product Details: Itemized list of products/services, quantities, unit prices, and descriptions
5. Payment Summary: Subtotal, VAT (if applicable), total amount, and currency
6. Payment Terms: Due date, payment method, and bank account details
7. Footer: Legal notices, terms of payment, and any additional contact information
1. Purchase Order Reference: Include when the client has provided a PO number or other reference number
2. Delivery Details: Include for product deliveries, showing delivery address and shipping terms
3. VAT Reverse Charge: Include when applying VAT rev