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Internal Invoice Template for Denmark

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Key Requirements PROMPT example:

Internal Invoice

Document background
The Internal Invoice template is designed for use in Danish business operations where formal documentation of internal charges and cost allocations is required. This document type is essential for organizations needing to transfer costs, allocate expenses, or charge for services between different departments, cost centers, or legal entities within the same group structure. It ensures compliance with Danish legislation, including the Bookkeeping Act and VAT regulations, while maintaining proper financial records for audit and tax purposes. The Internal Invoice includes all necessary elements required by Danish law, such as unique identification numbers, detailed transaction information, proper accounting codes, and relevant VAT considerations. It is particularly important for organizations with complex internal charging structures, shared service centers, or those requiring detailed cost allocation for management accounting purposes.
Suggested Sections

1. Invoice Header: Contains essential invoice information including unique invoice number, date, and internal reference codes

2. Sender Details: Information about the sending department/entity including department name, cost center, and internal contact details

3. Recipient Details: Information about the receiving department/entity including department name, cost center, and internal contact details

4. Service/Product Details: Detailed description of goods or services being charged internally, including quantity and unit prices

5. Financial Information: Total amounts, applicable internal rates, cost allocations, and any relevant internal pricing methodology

6. Payment Terms: Internal payment or settlement terms and process for internal fund transfers

7. Accounting Codes: Relevant internal accounting codes, cost centers, and project codes for proper allocation

Optional Sections

1. VAT Information: Include when VAT needs to be accounted for between different entities within the organization

2. Transfer Pricing Declaration: Required when the internal invoice is between different legal entities within the same group and subject to transfer pricing regulations

3. Cost Allocation Breakdown: Detailed breakdown of cost allocations when multiple projects or cost centers are involved

4. Internal Approval Section: When specific internal approvals are required before processing

5. Intercompany Agreement Reference: When the internal invoice relates to a specific intercompany agreement that needs to be referenced

Suggested Schedules

1. Calculation Schedule: Detailed calculations showing how the charged amounts were derived

2. Time Sheet: If the invoice relates to time-based services, detailed time recordings

3. Cost Allocation Matrix: When complex cost allocations are involved across multiple departments or projects

4. Supporting Documentation: Any relevant internal documentation supporting the charges

Authors

Relevant legal definitions

























Clauses













Relevant Industries
Relevant Teams
Relevant Roles
Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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