Self Billing Agreement

Self Billing Agreement Template for Denmark

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Document background

This Self-Billing Agreement is designed for business relationships where a customer regularly purchases goods or services from a supplier and agrees to generate invoices on the supplier's behalf. The document is particularly relevant in situations involving frequent transactions, automated billing processes, or complex supply chain arrangements. It ensures compliance with Danish legal requirements, including the Danish VAT Act (Momsloven), Danish Bookkeeping Act, and EU VAT Directive 2006/112/EC. The agreement includes essential provisions for VAT compliance, invoice requirements, data protection, and record-keeping obligations. It is commonly used in industries with regular, recurring transactions where self-billing can improve efficiency and reduce administrative burden.

Suggested Sections

1. Parties: Identification of the supplier and customer, including full legal names, company registration numbers, VAT numbers, and addresses

2. Background: Context of the agreement and explanation of the self-billing arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Self-Billing Authorization: Express authorization from the supplier to the customer to issue invoices on supplier's behalf

5. Invoicing Requirements: Specific requirements for invoice content, format, and timing in compliance with Danish law

6. Process and Procedures: Detailed procedures for generating, sending, and validating self-billed invoices

7. VAT Requirements: Specific VAT-related obligations and compliance requirements

8. Record Keeping: Obligations regarding maintenance and storage of invoice records

9. Data Protection: Provisions for handling personal and business data in compliance with GDPR

10. Warranties and Representations: Parties' confirmations regarding their authority and compliance capabilities

11. Duration and Termination: Term of the agreement and termination provisions

12. Governing Law and Jurisdiction: Specification of Danish law as governing law and jurisdiction for disputes

Optional Sections

1. Electronic Invoicing: Specific provisions for electronic invoicing systems and requirements, needed when parties use electronic invoicing systems

2. Multiple Supplier Entities: Additional provisions for cases where the supplier has multiple legal entities covered by the agreement

3. Foreign Currency Handling: Provisions for handling invoices in multiple currencies, needed for international trade

4. Tax Representative: Provisions regarding tax representation, needed when supplier is non-EU based

5. Audit Rights: Detailed audit provisions, recommended for high-value or complex arrangements

6. Service Level Requirements: Specific timing and performance requirements for the self-billing process, needed for complex operations

Suggested Schedules

1. Invoice Template: Template showing the agreed format and content of self-billed invoices

2. Technical Specifications: Technical details of the self-billing system and process flow

3. Contact Details: List of key contacts and escalation procedures for both parties

4. VAT Registration Details: Complete list of VAT registration numbers and tax details for all relevant jurisdictions

5. Pricing Schedule: Details of agreed prices or pricing mechanisms if applicable to the self-billing arrangement

6. Service Level Metrics: Detailed metrics and measurements for service level requirements if applicable

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