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The Overdue Payment Letter is a crucial document in the Danish debt collection process, used when a payment becomes overdue according to agreed terms. It serves as a formal reminder and demand for payment, complying with Danish legal requirements, particularly the Danish Interest Act (Renteloven) and Debt Collection Act (Inkassoloven). The document should be issued promptly after payment becomes overdue, typically following internal payment monitoring processes. It must include specific details such as the original invoice information, amount owed, applicable interest rates, and payment instructions. The letter is an essential step before escalating to formal debt collection procedures and can be used in both B2B and B2C contexts, though the approach and tone may vary accordingly. Danish law requires clear communication of the debt details and consequences of non-payment, making this document a critical tool in maintaining cash flow while complying with legal obligations.

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Full name and address of the debtor, customer/account number

3. Subject Line: Clear indication that this is an overdue payment notice

4. Outstanding Amount: Clear statement of the original amount, due date, and current balance including any accrued interest

5. Legal Basis: Reference to the original invoice and payment terms

6. Payment Instructions: Clear payment details including bank information and payment reference

7. Deadline: Specific deadline for payment and consequences of non-payment

8. Contact Information: Details for questions or payment arrangements