Invoice Agreement

Invoice Agreement Template for Denmark

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Document background

An Invoice Agreement is essential for businesses operating in Denmark that need to establish clear, legally-compliant billing procedures. This document is particularly relevant when parties require a formal framework for recurring billing relationships, ensuring compliance with Danish invoicing requirements, VAT regulations, and payment terms. The agreement becomes especially important in scenarios involving regular transactions, specific billing requirements, or when parties need to establish clear procedures for electronic invoicing, which is mandatory for public sector transactions in Denmark. The document addresses key aspects such as payment terms, invoice content requirements, submission procedures, and dispute resolution mechanisms, all within the framework of Danish law and EU regulations.

Suggested Sections

1. Parties: Identification of the contracting parties including full legal names, registration numbers, and addresses

2. Background: Context of the agreement and the business relationship between the parties

3. Definitions: Key terms used throughout the agreement including payment terms, invoice requirements, and relevant technical terminology

4. Scope of Agreement: Overview of the invoicing arrangement and its application

5. Invoice Requirements: Mandatory content and format of invoices, including compliance with Danish law and VAT requirements

6. Submission Process: Procedures for invoice submission, including any electronic invoicing requirements

7. Payment Terms: Payment deadlines, acceptable payment methods, and currency

8. Interest and Late Payments: Consequences of late payment including interest rates in accordance with Danish Interest Act

9. Dispute Resolution: Process for handling disputed invoices and resolution procedures

10. Term and Termination: Duration of the agreement and conditions for termination

11. Governing Law: Confirmation of Danish law as governing law and jurisdiction

12. Signatures: Execution blocks for authorized representatives of both parties

Optional Sections

1. Credit Terms: Include when specific credit arrangements or limits are needed

2. Volume Discounts: Include when there are quantity-based pricing adjustments or rebates

3. Special Billing Requirements: Include for industry-specific or client-specific invoicing requirements

4. Tax Considerations: Include when special tax arrangements or international tax considerations apply

5. Force Majeure: Include when needed to address circumstances preventing invoice processing or payment

6. Assignment: Include when either party may need to transfer rights or obligations

7. Confidentiality: Include when invoices contain sensitive business information

8. Electronic Systems: Include when specific electronic invoicing systems or platforms are mandatory

Suggested Schedules

1. Schedule 1 - Invoice Template: Standard invoice format meeting all required elements under Danish law

2. Schedule 2 - Pricing Schedule: Detailed pricing information, rates, and any variable elements

3. Schedule 3 - Contact Details: List of authorized contacts for invoice submission and queries

4. Schedule 4 - Technical Requirements: Technical specifications for electronic invoicing if applicable

5. Schedule 5 - Service Level Agreement: Timeline commitments for invoice processing and payment

6. Appendix A - Required Documentation: List of supporting documents required with invoices

7. Appendix B - Rejection Reasons: Standard reasons for invoice rejection and correction procedures

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