Deposit Invoice

Deposit Invoice Template for Denmark

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Document background

The Deposit Invoice is a critical business document used in Danish commercial transactions when advance payments are required before the delivery of goods or services. This document type must comply with the Danish Bookkeeping Act (Bogføringsloven) and VAT Act (Momsloven), making it suitable for businesses requiring advance payments from either commercial or consumer customers. The Deposit Invoice includes essential elements such as payment terms, VAT calculations, and clear descriptions of the goods or services being secured, while maintaining compliance with Danish invoice requirements. It serves as both a payment request and a legal record, protecting both parties' interests in transactions requiring advance payments.

Suggested Sections

1. Invoice Header: Contains mandatory invoice details including unique invoice number, date of issue, and 'DEPOSIT INVOICE' clearly marked

2. Seller Information: Full legal name, CVR number (Danish business registration), address, and contact details of the selling party

3. Buyer Information: Full name/company name, address, and any relevant registration numbers of the purchasing party

4. Product/Service Details: Clear description of the goods/services for which the deposit is being charged

5. Payment Terms: Deposit amount, payment methods, bank details, and payment deadline

6. VAT Details: VAT amount, rate applied, and total amount including VAT

7. Reference Information: Reference to main order/contract number and any relevant purchase order numbers

8. Legal Notices: Standard invoice notices required under Danish law including payment terms and conditions

Optional Sections

1. Delivery Information: Include when the deposit relates to goods that will be delivered, specifying expected delivery date and terms

2. Special Terms: Add when there are specific conditions attached to the deposit, such as refund conditions or completion milestones

3. Currency Information: Include when the transaction involves foreign currency, showing exchange rates and equivalent amounts

4. Discount Terms: Add when early payment discounts or other special pricing conditions apply to the deposit

5. Project Details: Include for deposits related to specific projects, showing project name, phase, and relevant milestone information

Suggested Schedules

1. Payment Schedule: Detailed breakdown of payment stages if the deposit is part of a larger payment structure

2. Product Specifications: Detailed specifications of goods/services when the deposit invoice relates to custom or complex items

3. Terms and Conditions: Full terms and conditions relating to the deposit payment, including refund policies and completion requirements

4. VAT Breakdown: Detailed VAT calculations and breakdowns for complex transactions or when multiple VAT rates apply

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