The Deposit Invoice (Anzahlungsrechnung) is a specialized financial document used in Austrian business practice when advance payments are required before the complete delivery of goods or services. This document type is particularly important in sectors where significant upfront costs are involved or where staged payments are common practice. The invoice must comply with Austrian VAT regulations and the Unternehmensgesetzbuch (Commercial Code), requiring specific elements such as clear identification as a deposit invoice, detailed VAT calculations, and appropriate legal notices. It serves multiple purposes: requesting advance payment, providing VAT documentation for tax purposes, and establishing a clear record of the partial payment within the overall transaction. The document is crucial for both the supplier's and customer's accounting records and must be followed by a final invoice (Schlussrechnung) upon complete delivery or service provision.
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1. Invoice Header: Contains mandatory invoice elements including unique invoice number, date, and 'Anzahlungsrechnung' designation
2. Supplier Details: Full legal name, address, tax number (UID), and commercial register details of the supplier
3. Customer Details: Full name and address of the customer, including their VAT number if applicable
4. Service/Product Description: Clear description of the goods or services for which the deposit is being charged
5. Payment Details: Deposit amount, payment terms, bank details, and payment reference
6. Tax Calculation: Detailed breakdown of net amount, VAT rate, VAT amount, and total amount
7. Legal Notices: Required legal statements regarding the deposit nature and subsequent final invoice
1. Delivery Information: Include when the deposit relates to physical goods with specific delivery arrangements
2. Reference Numbers: Include when there are relevant purchase order numbers, contract references, or project numbers
3. Special VAT Notices: Include for international transactions or special VAT arrangements
4. Payment Schedule: Include when the deposit is part of a series of scheduled payments
5. Terms and Conditions: Include when specific conditions apply to the deposit payment
1. Payment Schedule Appendix: Detailed breakdown of future payment installments if applicable
2. Product Specification: Detailed technical or product specifications when the deposit invoice relates to complex goods
3. Service Scope: Detailed description of services covered by the deposit when dealing with complex service arrangements
Relevant legal definitions
Clauses
Relevant Industries
Construction and Real Estate
Manufacturing
Professional Services
Retail and Wholesale
Information Technology
Engineering and Industrial
Automotive
Hospitality and Tourism
Education and Training
Events and Entertainment
Relevant Teams
Finance
Accounting
Accounts Receivable
Accounts Payable
Tax
Sales Administration
Credit Control
Treasury
Commercial Operations
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Accounts Payable Specialist
Tax Manager
Chief Financial Officer
Accounting Manager
Financial Controller
Billing Coordinator
Credit Controller
Sales Administrator
Project Manager
Business Owner
Office Manager
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