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A Deposit Invoice is a crucial financial and legal document used in Belgian business transactions when advance payments are required before the delivery of goods or services. This document type must comply with Belgian VAT legislation (Wetboek BTW), accounting laws, and consumer protection regulations. It serves multiple purposes: requesting the advance payment, providing proof of the deposit agreement, and establishing the terms of the transaction. Typically used in sectors requiring substantial advance commitments, such as manufacturing, construction, or events, the Deposit Invoice must include specific elements required by Belgian law, including VAT details, payment instructions, and clear descriptions of the goods or services. It protects both parties by formally documenting the deposit arrangement and setting expectations for the subsequent delivery or service provision.

1. Invoice Header: Contains invoice number, date, and type (marked as 'Deposit Invoice')

2. Seller Details: Company name, address, VAT number, registration number, and contact information

3. Customer Details: Customer's name, address, VAT number (if applicable), and reference number

4. Order Reference: Reference to the original order, quote, or agreement that this deposit relates to

5. Product/Service Description: Clear description of goods/services for which the deposit is being charged

6. Financial Details: Amount of deposit, VAT rate and amount, total amount payable

7. Payment Instructions: Bank account details, payment deadline, and payment reference

8. Deposit Terms: Specific conditions relating to the deposit, including refund conditions if applicable