The General Invoice Form is a crucial business document used in Belgian commercial transactions, serving both legal and financial purposes. It is essential for compliance with Belgian tax regulations and the EU VAT Directive 2006/112/EC. This document is required whenever a business supplies goods or services, providing official documentation of the transaction for both accounting and tax purposes. The form includes mandatory elements such as unique invoice numbers, VAT details, and specific payment terms as required by Belgian law. It serves multiple purposes including tax reporting, accounting records, and proof of transaction, while ensuring compliance with Belgian invoice retention requirements and data protection regulations. The General Invoice Form is designed to be adaptable for various business scenarios while maintaining all necessary legal requirements for Belgian commercial transactions.
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1. Invoice Header: Company logo, document title 'INVOICE' ('FACTUUR'/'FACTURE'), and invoice number
2. Seller Information: Legal business name, address, VAT number, registration number, contact details, and bank account information
3. Customer Information: Client's legal name, billing address, VAT number (if applicable), and customer reference number
4. Invoice Details: Invoice date, due date, payment terms, and reference numbers (PO number if applicable)
5. Description of Goods/Services: Itemized list of products/services, quantities, unit prices, and descriptions
6. Financial Summary: Subtotal, VAT breakdown by rate, any discounts, and total amount due in EUR
7. Payment Information: Bank details, accepted payment methods, and payment instructions
8. Legal Notices: Mandatory legal statements including late payment terms and applicable law references
1. Delivery Information: Include when goods are physically delivered, showing delivery address and delivery date
2. Special VAT Mentions: Include for specific VAT scenarios like reverse charge, exemptions, or intra-Community supplies
3. Discount Terms: Include when offering early payment discounts or special pricing conditions
4. Project References: Include when the invoice relates to specific projects or contracts
5. Contact Person: Include when there's a specific person handling the account or project
6. Currency Information: Include when dealing with foreign currencies, showing exchange rates and calculations
1. Detailed Breakdown: Itemized list with additional details when the main invoice contains summarized information
2. Time Sheets: For services billed by time, detailed breakdown of hours and activities
3. Supporting Documentation: Delivery notes, work completion certificates, or other relevant supporting documents
4. VAT Calculation Details: Detailed VAT calculations for complex transactions or multiple VAT rates
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Transportation
Agriculture
Energy
Financial Services
Real Estate
Hospitality
Consulting
Wholesale Trade
Media and Entertainment
Relevant Teams
Finance
Accounting
Billing
Administration
Sales Administration
Credit Control
Tax
Treasury
Revenue
Commercial Operations
Relevant Roles
Accounts Receivable Specialist
Billing Coordinator
Finance Manager
Accounting Manager
Tax Specialist
Financial Controller
Credit Controller
Accounts Manager
Business Administrator
Sales Administrator
Finance Director
Bookkeeper
VAT Specialist
Treasury Manager
Commercial Manager
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