The Manual Invoice template is designed for businesses operating in Belgium who need to issue compliant invoices for goods or services. This document type is essential for maintaining proper financial records and ensuring compliance with Belgian VAT legislation, accounting laws, and EU regulations. Manual Invoices are particularly useful when automated billing systems are not available or when special customization is required. The document must include all mandatory elements specified by Belgian law, including but not limited to VAT numbers, applicable rates, and required legal notices. It serves both as a payment request and an official tax document, forming part of the company's legal financial records and supporting documentation for VAT returns.
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1. Invoice Header: Company logo, invoice number, date, and document type identification
2. Seller Information: Legal company name, address, VAT number, registration numbers, and contact details
3. Customer Information: Customer's legal name, billing address, VAT number (if applicable), and reference number
4. Invoice Details: Description of goods/services, quantities, unit prices, and subtotals
5. VAT Breakdown: Detailed breakdown of applicable VAT rates and amounts
6. Total Amount: Subtotal, VAT total, and final amount due in EUR
7. Payment Information: Payment terms, due date, bank account details, and payment reference
8. Legal Notices: Mandatory legal mentions including late payment terms and applicable jurisdiction
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order
2. Delivery Information: Add when goods are shipped to a different address than billing
3. Special VAT Regime Notice: Required when special VAT regimes apply (e.g., reverse charge, margin scheme)
4. Discount Terms: Include when early payment or volume discounts apply
5. Contract Reference: Add when the invoice relates to a specific contract or framework agreement
6. Intrastat Information: Required for intra-EU transactions meeting Intrastat reporting thresholds
1. Detailed Item Breakdown: Itemized list of products/services with detailed specifications
2. Time Sheet: For services billed on time basis, detailed breakdown of hours worked
3. Supporting Documentation: Delivery notes, work completion certificates, or other relevant documents
4. VAT Calculation Details: Detailed calculation of VAT for complex transactions or multiple rates
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Information Technology
Healthcare
Education
Hospitality
Wholesale Trade
Transportation and Logistics
Real Estate
Agriculture
Energy
Telecommunications
Financial Services
Relevant Teams
Finance
Accounting
Administration
Sales Administration
Treasury
Tax
Credit Control
Accounts Receivable
Accounts Payable
General Administration
Revenue
Relevant Roles
Accountant
Finance Manager
Accounts Receivable Clerk
Billing Coordinator
Financial Controller
Tax Specialist
Administrative Assistant
Office Manager
Business Owner
Finance Director
Accounts Manager
Credit Controller
Sales Administrator
VAT Compliance Officer
Treasury Manager
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